Flexi-Personnel Project Support Assistant Jobs in Kenya
Job Overview
The Project Support Assistant will provide operational, administrative, monitoring and field implementation support to ensure successful delivery of project activities.
The role involves supporting Community Health Entrepreneurs (CHEs), coordinating field activities, collecting project data, supporting stakeholder engagement and assisting with logistics, reporting and supply chain activities.
The position requires regular field travel within Kisumu and surrounding project communities.
Key Responsibilities
Project Implementation Support
Support implementation of project activities in line with approved work plans, schedules, budgets and project guidelines.
Assist with recruitment, onboarding, training, coaching and field support of Community Health Entrepreneurs (CHEs).
Prepare activity schedules, attendance registers, meeting packs and field documentation.
Take meeting minutes and track action points.
Support stakeholder meetings and community engagement activities.
Field Monitoring and CHE Support
Conduct regular field visits to project communities in Kisumu and surrounding areas.
Support monitoring of household visits, health education sessions and sales activities.
Provide implementation support to CHEs and escalate unresolved issues.
Verify project activities, sales, household reach and training participation through spot checks and follow-up visits.
Conduct market surveys, community mobilization and information-gathering activities.
Prepare and submit field visit reports.
Data Management, Monitoring and Reporting
Collect, compile and organize project data relating to training, sales, household reach, stock and performance indicators.
Maintain databases, trackers, attendance records and filing systems.
Identify data inconsistencies and report them to the Project Coordinator.
Support preparation of weekly, monthly, quarterly and donor reports.
Support the use of digital systems such as Kobo, Odoo, Excel and Rafiki Afya data collection platforms.
Document success stories, photographs and lessons learned in line with safeguarding requirements.
Supply Chain and Stock Support
Support product distribution and stock monitoring activities.
Coordinate with Community Health Entrepreneurs and supply chain partners regarding product availability.
Conduct stock checks, reconciliations and document stock movements.
Report stock shortages, losses, expiries and discrepancies promptly.
Administration and Logistics
Support travel coordination and field logistics.
Organize meetings, workshops, trainings and project
events.
Prepare meeting materials and maintain project records.
Support procurement and payment documentation processes.
Coordinate logistics with service providers and internal teams.
Stakeholder Engagement
Support communication and follow-up with the Ministry of Health, local government authorities, CHEs, Community Health Assistants (CHAs), CARE Kenya, Healthy Entrepreneurs, Haleon and community leaders.
Provide logistical and administrative support for stakeholder activities.
Safeguarding and Compliance
Comply with safeguarding, ethics, confidentiality and data protection policies.
Obtain informed consent before collecting personal information, photos or stories.
Report safeguarding concerns, fraud, misconduct or data protection incidents promptly.
Qualifications and Experience
Applicants should possess:
A Diploma or Bachelor's Degree in Development Studies, Public Health, Social Sciences, Business Administration, Community Development, Project Management or a related field.
One (1) to three (3) years of relevant experience in project implementation, NGO programmes, community development, health programmes or social enterprise initiatives.
Experience in project data collection and management.
Strong Microsoft Office skills, particularly Microsoft Excel.
Good organizational, documentation and communication skills.
Ability to work independently while maintaining regular communication with supervisors.
Preferred Qualifications
Experience working with community-based teams or community health programmes.
Experience managing stock and distribution records.
Experience using Kobo, Odoo or similar digital systems.
Fluency in Kiswahili and/or local languages spoken in Kisumu.
Mandatory Requirement
Valid Kenyan driving licence.
At least two (2) years of practical experience driving a manual transmission vehicle.
How to apply
For more information and job application details, see; Flexi-Personnel Project Support Assistant Jobs in Kenya
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