Finnish Refugee Council Finance and Administration Manager Jobs in Ethiopia

Finnish Refugee Council Finance and Administration Manager Jobs in Ethiopia


Job Description

  • Finnish Refugee Council (FRC) / Suomen Pakolaisapu (www.refugeecouncil.fi) is an International non-governmental organisation with Head Office in Helsinki;

  • FRC advocates for the rights of refugees, displaced populations and migrants, and supports their new beginning.

  • By reinforcing equality and creating opportunities for everyone to lead a good life, FRC promotes the establishment of stable and peaceful societies.

  • Education forms the foundations of an equal society, and FRC´s activities place emphasis on capacity building for the most vulnerable members of societies as well as for community-based organisations, thus strengthening basic democratic structures.

  • FRC has been registered and accorded legal personality with Registry Number 4184 on 11th of June 2019 as a Foreign Organisation and will start its operations in Ethiopia from August 2020 implementing the 1 year long humanitarian project funded by the Ministry for Foreign Affairs of Finland.

  • The project is titled “Functional Adult Literacy for enhanced refugees´ resilience in Gambela Region” and aims at increasing the access to Functional Adult Literacy (FAL) for vulnerable South Sudanese refugees and host community members in Gambela Region.

  • FRC is looking for a dynamic and pro-active professional to be appointed Finance & Administration Manager to support the PM/C.Rep. and Field Coordinator for any administrative and financial issues.

    His/her main tasks will be:

  • Keep the project bookkeeping and deals with financial requests and advances;

  • Develop and implement HR policies and procedures and update and keep HR documents;

  • Develop and implement job evaluation & performance management;

  • Staff recruitment;

  • Ensure compliance with legal, statutory and donors’ requirements;

  • Support FRC Programme Manager/Country Representative in budgeting;

  • Oversee logistics & procurement;

  • Report to FRC Programme Manager/Country Representative.

    Specific duties and responsibilities

  • Control over the entries to the Chart of Accounts;

  • Prepare and review monthly financial reports and ensure all required supporting documents are properly coded and filed;

  • Preparation and review of monthly pay-rolls;

  • Carry
    out monthly analysis of actual expenditure vs. budget;

  • Adhere to all legal financial requirements;

  • Supervise the processing of bank and cash transactions and carry out the related monthly reconciliations;

  • Review and consolidate monthly/quarterly financial forecast and cash requests with Programme Manager/Country Representative and ensure fund availability for project implementation;

  • Ensure compliance with donors’ regulations, FRC policies and government rules and regulations;

  • Verify that FRC procurement procedures are followed and understood by and accessible to all concerned staff;

  • Advise Programme Manager/Country representative on areas of risks and recommend actions to take;

  • Implement and adjust to the local context FRC HR policies and procedures;

  • Manage recruitment processes and identify recruitment needs;

  • Put in place appropriate performance evaluations systems;

  • Ensure HR management in field offices is properly carried out.

  • Carry out any other tasks as requested by FRC Programme Manager/Representative.

    Job Requirements

    Education

  • A bachelor degree in Finance/Economics/Business Administration or similar with minimum Certified Public Accountant qualification.

    Work experience and competencies

  • At least 4 years experience in similar position for NGOs;

  • Previous experience in HR management;

  • Previous experience with International NGOs;

  • Familiarity with national labour and fiscal laws governing the sector;

  • Knowledge of fund accounting and financial management;

  • Familiarity with main donors’ (e.g. EU, UKAid, UN Agencies) financial regulations;

  • Knowledge of procurement principles and procedures.

  • Ability to work independently in a rapidly changing professional environment with a view towards establishing local administrative procedures and protocol that will ensure optimal functioning of the operations;

  • Excellent interpersonal, organizational, and time management skills;

  • Supportive personnel management style and ability to work in and as a team and strong leadership skills;

  • Proficient written and spoken English language skills;

  • Proficiency is Microsoft Office package.

    Desirable competencies

  • Training on human resource management and security.

    How to Apply

  • Applications (CV and cover letter) should be sent to recruitment@refugeecouncil.fi by 18th of August, 2020.

  • Interviews (via teleconference as well) will be tentatively held from 24th of August 2020.

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