FilmAid International Grants Officer, Finance Jobs in Kenya
FilmAid International Grants Officer, Finance Jobs in Kenya
Job Purpose:
Key Performance Indicators:
● Monthly grant cash forecasts against work plans in collaboration with the Programmes Director and done and submitted to the Country Director
● Petty cash requests reviewed against project needs before approval and disbursement
● Purchase requisitions reviewed against approved grants before procurement
● All grant reports verified against all grant terms and conditions and ensure due compliance through their accuracy, reasonability and completeness.
● Monthly grant reports generated and discussed with the Finance Manager, Field Manager / budget holders, Programmes Director and Country Director and recommendations followed up for actioning
● Budgets to support grant applications generated in collaboration with the Programmes Director.
● All recommendations arising out of external audits, donor reviews and other inspections related to financial / administrative operation of grants are implemented within the timelines indicated in the management responses.
● All commitments made to creditors/suppliers/vendors aligned to grants are met as per the LPO and/or contract agreements.
Key Duties
Grants Management
In close collaboration with the Programmes Director, Field Managers, Country Director and Finance Manager;
● Lead and manage the financial and administrative function of grants and contracts to ensure FAK’s compliance with requirements, procedures and policies while providing appropriate guidance and oversight.
● Manage the financial oversight of the successful implementation of all grants ensuring donor compliance, contractual requirements and accurate and quality reporting of the projects’ financial activities and position.
● Manage internal financial tracking of all grants and support Programmes Director to ensure work plans are integrated with financial grant management, including close liaison with field offices.
● Supervise and support post-award administration including negotiation of terms and conditions of sub-agreements, sub-grants and subcontractors, obtaining donor approvals when required and managing award administrative closeout of awards.
● Continuously support the improvement of financial management including grants and frameworks and how FAK’s administrative systems are set up to support these.
● Ensure that systems are in place to maintain accurate records and effective and timely reporting of financial performance of sub-grantees and sub-contractors.
● Play a key role in the development and implementation of best practices for the grants, contractors and procurement functions.
● Understand and integrate the donor financial reporting requirements.
● Work with SMT and the Finance Manager in ensuring cost share applicability and compliance with donor cost share regulations.
● Take the lead
● Provide regular reports to the SMT on progress of grants and identify areas of concern.
Budgeting and Grant Development**
● Work closely with the Finance Manager to develop annual and periodic FAK budgets, monitor them on a monthly basis, and report on it at the end of each financial year.
● Assist Senior Management Team and Country Director in the development of grant proposals including integration of FAK’s existing organizational strategy and vision.
● Provide expertise in financial aspects of new grant development.
Organizational Development
● Develop and conduct compliance training on new and emerging donor issues, policies and procedures for newly hired or existing employees.
● Work closely with Finance Teams to ensure donor and grant compliance.
● Create internal procedures and documentation to ensure best practice in financial management of grants including targeted training for field programmes staff.
● Work closely with the Finance Manager to develop /update policies, procedures, templates and manuals.
● Submit a final report with proposals for;
Qualifications and Experience
● Bachelor’s Degree in Accounting, Commerce or Finance.
● Recognized Certificate of Professional qualification in Accounting (ACCA, CPA)
● At least 3 years experience in accounting or finance preferable with an international development/humanitarian aid organization.
● Commensurate education and years of experience.
● Proven experience in grant management, preferably with major international donors.
Skills and Competencies
● Financial planning, financial management skills and accounting and budget principles.
● Budgeting and budgetary control.
● Ability to develop internal financial tools that match external grants.
● Knowledge of best practice grant management approaches.
● Understanding of organizational objectives and how that relates to finance and grant management.
● Proficiency in MS Word, Excel
● Proficiency in Quick Books
How to Apply
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be contacted.
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