FHI 360 Program Manager Jobs in Tanzania

FHI 360 Program Manager Jobs in Tanzania


Job Summary:

  • Plans, executes, and finalizes projects according to strict deadlines and within budget. Acquires resources and coordinates the efforts of team members and external clients to deliver projects according to plan.

  • Manages and defines the project’s objectives and oversees quality control throughout the completion of the project(s) life cycle. Creates work plans based on goals, targets, and implements evidence-based interventions in one or more multi-sector areas, as well as modern technologies and practices.

  • Collaborates with other sectors to integrate work plans, budgets, and multi-sector interventions, which are essential for the success and sustainability of the project.

  • Note: Employees assigned to this job are funded either through an award or project. Those charged to general and administration (G&A) should use the Project Manager (Corporate) job description.

    Accountabilities:

    Project Management:

  • Manages and oversees the development of projects from initiation to completion.

  • Manages capacity building project staff in coordinating and managing the implementation of project activities, delivering quality and accountability.

  • Develop and deliver a project management plan encompassing all the details of a project to the team members.

  • Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.

  • Develops best practices and tools for project execution and management.

  • Defines project scope, goals, and deliverables that support business goals and strategic vision of management.

  • Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.

  • Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.

  • Evaluates the progress of the project on a regular basis.

  • Builds, develops, and grows partnerships vital to the success of the project.

  • Manages the operational and tactical aspects of multiple projects in a matrix environment.

  • Oversees entire projects with focus on minimizing risk across multiple projects, monitors budgets, and scope to ensure successful execution of project(s) deliverables and completion of project(s).

  • Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.

  • Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.

  • Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity.

  • Performs other duties as assigned.

    Project Administration:

  • Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.

  • Determine the resources (time, money, equipment, etc.) required to complete the project.

  • Develop a schedule for project completion that effectively allocates the resources to the activities.

  • Builds and implements or socialize the best practices for performing all tasks.

  • Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.

  • Determine the objectives and measures upon which the project will be evaluated at its completion.

  • Execute the project according to the project plan.

  • Author reports on the project for management and for funders.

  • Communicate with funders as outlined in funding agreements.

  • Develops best practices and tools for project execution and management.

    Business Development and Proposal Management Support:

  • Builds, develops, and grows partnerships vital to the success of the project.

  • Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.

  • Leads aspects of business development and project design efforts (such as drafting management section in a proposal).

  • Lead design activities, sub-components of a larger project or
    overall design of some smaller awards

  • Leads project design tasks and approach to project tasks and may lead project level tasks in multiple task areas.

  • Involved in capture management, selects partners, and drafts team agreements and leads aspect of proposal design.

  • Writes proposal sections (management, similar experience, etc.)

  • Leads sub-award design and is responsible for sub-award monitoring.

    Financial Management:

  • Monitor and approve all budgeted project expenditures.

  • Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)

  • Manage all project funds according to established accounting policies and procedures.

  • Ensure that all financial records for the project are up to date.

  • Prepare financial reports and supporting documentation for funders as outlined in funding agreement.

    Personnel Management:

  • Coaches, mentors, and manages project team to ensure quality, efficiency and compliance with project and company standards/policies.

  • Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.

  • Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.

  • Develop tools and techniques for delegating tasks according to the skills of every team member and also to evaluate the performance of all team members.

  • Ensure that all project personnel receive an appropriate orientation to the organization and the project.

    Applied Knowledge & Skills:

  • Works independently and with other agencies to build local community acceptance.

  • Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.

  • Strong knowledge of project management software and other technologies.

  • Strong negotiator and problem solver.

  • Excellent oral and written communication skills.

  • Demonstrated project and personnel management skills.

  • Ability to influence, motivate, and collaborate with others.

  • Ability to adapt and resolve problems/issues to bring project to completion.

  • Creating and Managing Systems and Processes.

  • Recognizes the need for standardization and balances client and organization needs in systems design.

  • Anticipates the effects of process change on people while optimizing task efficiency and simplicity.

    Problem Solving & Impact:

  • Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.

  • Problems are complex and require analysis of situations and data with evaluation of a range of factors.

  • Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.

    Supervision Given/Received:

  • Manages staff and external project members to achieve goals and vision of project from initiation to completion.

  • Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.

  • Typically reports to a Director.

    Education:

  • Bachelor's Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields. ​

  • Project Management (PM) Certification preferred.

    Experience:

  • Typically requires a minimum of 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required.

  • Prior work experience in a non-governmental organization (NGO), government agency, or private organization.

  • International or domestic (US) program development or project management preferred.

    Typical Physical Demands:

  • Typical office environment.

  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

  • Ability to sit and stand for extended periods of time.

  • Ability to lift/move up to 5 lbs.

    Technology to be Used:

  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

    How to Apply

  • For more information and job application details, see; FHI 360 Program Manager Jobs in Tanzania

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