FHI 360 International NGO Procurement Officer Jobs in Ethiopia

FHI 360 International NGO Procurement Officer Jobs in Ethiopia

Job Summary:

The purpose of the procurement officer position is to plan and implement systems and policies that guide all operations related to procuring supplies and services (in accordance with FHI360 policy, USAID regulations and local laws) in support of the project activities, both domestic and international sourcing.

Accountabilities:

Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.

Implement procurement policy and systems for FHI 360 procurement at CO and field office level.

Undertake tendering, evaluation, placement and monitoring of a portfolio of Country Office and Field Offices procurement.

Support the training and coordination of central procurement activities of FHI 360 with CO and Zones, including storage and delivery.

Assist in the training of staff at the zonal level in procurement rules and processes and record keeping.

Monitor procurement processes and compliance with FHI360 procedures and CO and field level.

Coordinate formal bids and request for proposal (RFPs).

Review and assist in the development of specifications, terms and schedules.

Prepare specifications, compare bids received and present recommendations on purchases to management.

Prepare specifications required for various supplies and make them available to suppliers.

Adhere to all FHI 360 required procurement budgets, FHI 360 and donor purchasing guidelines, policies, and controls on procurement.

Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.

Drive continuous improvement in all aspects of the procurement process.

Maintain procurement files and other documentations.

Perform other duties as assigned.

Applied Knowledge & Skills:

Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.

Ability to research and evaluate technical proposal and make appropriate recommendation.

Ability to comprehend and make inferences from technical materials and equipment.

Demonstrated knowledge in pricing, contracts negotiations, policies, and procedures.

Technical understanding of office and other mechanical and electrical equipment.

Good analytical, numerical, and problem-solving skills.

Proficiency in

Microsoft Office applications such as MS Word, Excel, PowerPoint.

Work independently with initiative to manage high volume workflow.

Perform detail-oriented work with a high level of accuracy.

Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.

Must exhibit high levels of professionalism, integrity and ethical values at all times.

Record keeping report preparation, filing methods and records management techniques.

Excellent written, oral and interpersonal communication skills with ability to work as a team member.

Problem Solving & Impact:

Works on problems that are diverse in scope and require evaluation of identifiable factors.

Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.

Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

Has no supervisory responsibility.

Receives instructions on new assignments.

Typically reports to Senior Procurment officer.

Education:

BSc procurement and supply management or any social science field.

Experience:

3-5 years of relevant procurement experience.

Demonstrated success in multicultural environments is an advantage.

Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus)

Typical Physical Demands:

Typical office environment.

Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

Ability to sit and stand for extended periods of time.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

25%

How to Apply

For more information and job application details, see; FHI 360 International NGO Procurement Officer Jobs in Ethiopia

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