FHI 360 Administrative Assistant Jobs in Nigeria

Basic Function

Under the direction of the Senior Finance & Administrative Officer, the Administrative Assistant will provide administrative and logistical support for assigned staff members

Duties and Responsibilities

Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations.

For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.

Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.

Compose general correspondence, schedules and memoranda as needed.

Assist with production of non-routine publications, e.g. specific brochures.

Assist with production of presentation materials for staff members.

Use initiative to improve workflow and improve systems for clerical functions.

Prepare minutes for meetings and follow up with staff members for action items.

Develop and manage a database and record-keeping system for assigned areas.

Organize and set-up internal meeting

Qualifications and Requirements

University degree, recognized equivalent or HND.

Minimum of 1-year experience in NGO is required

Familiarity with international NGO is an advantage.

Familiarity with administrative and secretarial skills is an advantage.

Experience with large complex organization is preferred.

Knowledge, Skills and Abilities

Knowledge of general office practices and administrative procedures.

Report to supervisor on variances and status on regular basis.

Resourceful

in gathering and providing information.

Knowledge of budget preparation and monitoring.

Excellent written, oral, interpersonal and organization skills.

Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.

Well developed computer skills, including knowledge of Microsoft office products.

Typing skills.

Application Closing Date

2nd August, 2020.

How to Apply

For more information and job application details, see; FHI 360 Administrative Assistant Jobs in Nigeria

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