FHI 360 Administrative Assistant Jobs in Nigeria

FHI 360 Administrative Assistant Jobs in Nigeria

Basic Function

  • Under the direction of the Senior Finance & Administrative Officer, the Administrative Assistant will provide administrative and logistical support for assigned staff members

    Duties and Responsibilities

  • Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations.

  • For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.

  • Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.

  • Compose general correspondence, schedules and memoranda as needed.

  • Assist with production of non-routine publications, e.g. specific brochures.

  • Assist with production of presentation materials for staff members.

  • Use initiative to improve workflow and improve systems for clerical functions.

  • Prepare minutes for meetings and follow up with staff members for action items.

  • Develop and manage a database and record-keeping system for assigned areas.

  • Organize and set-up internal meeting

    Qualifications and Requirements

  • University degree, recognized equivalent or HND.

  • Minimum of 1-year experience in NGO is required

  • Familiarity with international NGO is an advantage.

  • Familiarity with administrative and secretarial skills is an advantage.

  • Experience with large complex organization is preferred.

    Knowledge, Skills and Abilities

  • Knowledge of general office practices and administrative procedures.

  • Report to supervisor on variances and status on regular basis.

  • Resourceful
    in gathering and providing information.

  • Knowledge of budget preparation and monitoring.

  • Excellent written, oral, interpersonal and organization skills.

  • Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.

  • Well developed computer skills, including knowledge of Microsoft office products.

  • Typing skills.

    Application Closing Date

  • 2nd August, 2020.

    How to Apply

    For more information and job application details, see; FHI 360 Administrative Assistant Jobs in Nigeria

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