FH Ethiopia Project Finance & Admin Officer Jobs

FH Ethiopia Project Finance & Admin Officer


Job Id: 223164

Category: Accounting and Finance

Location: Sede Muja, Amhara

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Full time

Salary: as per the salary scale of the organization

Job Description

Internal/external Vacancy

FH Ethiopia, a non-governmental organization engaged in relief and development activities, would like to invite potential candidates to apply for the following position:

Position: Project Finance & Admin Officer

Duty Station: Sede Muja (South Gondar)

Duration of Contract: One-year contract, renewable with 45 days’ probation period

Closing date: September 28, 2019

Basic Responsibilities:

Key Result #1 – Process payments, cash receipts/collections, and cash management

1. Checks all payment documents (commodities and cash), payment checks, etc for budget and other related issues prior to the project manager’s approval.

2. Requests cash transfer from the Head Office on time.

3. Checks that all cash receipt for local collections are deposited on time.

4. Prepares payroll and pay all relevant payments (income tax, pension, PF)

Key Result #2 – Recording financial and related transactions, produces financial reports for Addis office review

1. Obtains monthly bank statement from the bank and reconcile with the book record.

2. Record transactions by account, cost centre, program and fund categories

3. Prepares journal vouchers for cash coupon transactions.

4. Prepares monthly journal summaries for the project and submit to the Head Office on time.

5. Get monthly financial reports from the HO and analyze income and expenditure in line with the budget and advise the Project
Manager and component heads on issues that require special attention.

6. Prepares monthly, quarterly, bi-annual and annual project financial reports as needed.

Key Result #3 – Supervises administrative and finance staff; assist project manager in administrative matters

1. Ensures (in consultation with the Project Manager) that staffs of the project get transportation service properly.

2. Supervises all cleaning, security and office management activities

3. In consultation with the immediate supervisor, schedules staff annual leaves, keep and update personnel files.

4. Assists the Project Manager in financial and administrative matters.

5. Evaluate performance of subordinates.

Key Result #4 – Make sure internal control is in place, fixed asset and inventory management

1. Checks inventory and fixed asset records of the project monthly.

2. Makes sure accurate stock record is in place and reconciles on a monthly basis as appropriate

3. Checks all commodity movement reports for project manager approval.

4. Makes sure the internal control system of the organization is in place and is observed by all staff members of the project.

Job Requirements

Education/ Experience –

  • B.A Degree in Accounting
  • Minimum of 3 years’ experience preferably in a USAID funded NGO Setting.

    Other Requirements –.

  • Basic computer proficiency is mandatory
  • Good command of the English language, both written and verbal

  • Women Candidates are highly encouraged to apply

    How to Apply

    Competent candidates can submit ONLY their application and CV’s to:


    Candidates Must refer the position title on the subject line of their emails and application letters

    FH Ethiopia Project Finance & Admin Officer

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