Feed the Children Jobs in Kenya

Feed the Children Administrative Assistant Position Jobs in Kenya


Reports to: HR/Admin Officer

Purpose:

To be the first point of contact for the organization and coordinate the rest of the sections in the organization ensuring excellent reception that leaves a positive lasting impression about the organization for both internal and external customers.

Major Responsibilities:

  • Receive & schedule all visitors to the office, respond to their requirements and maintain a record.
  • Maintain and operate efficient communication through a telephone switchboard and mobile connection.
  • Keep a record of telephone usage and submit monthly report to the HR & Admin Officer.
  • Assist in booking air tickets for the teams and other travel itinerary as per instructions from Supervisor.
  • Coordinate reservations for the Board Room, catering for meetings and other internal meeting venues.
  • Ensure the effective and efficient use of the photocopy and other office equipment by departments.
  • Secure bookings of external meeting facilities as/and when required.
  • Maintain cleanness of the office kitchenette and launch area at all times.
  • Responsible for receipt/ dispatch of office stationery and related office stocks.
  • Timely coordination of activities within the Administration sections.
  • Ensure smooth flow of basic office needs kitchen provisions, water, power, rentals and garbage etc.
  • Responsible for opening and locking of the main office block and other rooms after work hours.
  • Maintain office security by following the laid down procedures for visitors.
  • Assist the
    Regional Director as required in clearing visitors, calls, meetings and other diary management.
  • Any other duties as assigned by line manager.

    Minimum Qualifications:

  • Minimum K.C.S.E certificate Grade C
  • Degree in Business Management or training in Front Office / Customer service management.
  • Excellent Communication and interpersonal skills
  • Professional experience operating telephone switchboard
  • Minimum of two years of experience as a Receptionist/Admin Assistant with at least 1 year in INGO
  • Excellent experience in use of office equipment ie. Photocopier, Scanner, Projector and digital cameras.
  • Good knowledge of Computer applications, MS Office packages etc.
  • Current Certificate of good conduct/Police Clearance.
  • Understanding and ability to cope with Child Protection Policies

    How to Apply:

    If you meet the requirements mentioned above please send your application and detailed CV to HRKenya@feedthechildren.org or to the HR office by 23rd June 2017.

    Feed is an Equal Opportunity Employer and committed to Child Protection Policies
    Please note only shortlisted applicants will be contacted.

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