Feed the Children Finance and Administration Assistant Jobs in Kenya
Feed the Children Finance and Administration Assistant Jobs in Kenya; Feed the Children is seeking a highly organized, tech‑savvy, and proactive professional to provide reliable financial and administrative support to the Finance Officer and country office team in Kenya.
This role contributes to financial management, administrative coordination, and digital systems management, including document and records management through SharePoint and other internal platforms. The successful candidate will thrive in a dynamic and fast‑paced environment, manage confidential financial information with integrity, and support operational efficiency, compliance, and sound financial practices.
Works Directly With
1. Finance Officer
2. Country Office staff and field teams
3. International Finance and Operations Office
4. Consultants and external service providers
Key Responsibilities
Accounts Payable and Transaction Processing
1. Capture all financial transactions accurately and timeously in QuickBooks Online
2. Initiate and process payments to vendors, staff, consultants, and service providers through QuickBooks Online and Citi banking platform
3. Ensure all accounts payable are fully supported with documentation and filed electronically and physically
4. Maintain accurate records for vendor payments, consultant fees, travel/workshop expenses, contracts, and service provider invoices
Reconciliations and Financial Controls
1. Perform monthly supplier reconciliations and resolve discrepancies promptly
2. Prepare supporting schedules for all balance sheet accounts
3. Ensure all transactions comply with Feed the Children policies, donor regulations, and Kenyan statutory requirements
Reporting and Donor Compliance
1. Support preparation of routine financial reports (expenditure analysis, inventory reports)
2. Assist with donor financial reports and required disclosures
Advances and Tax Compliance
1. Prepare, track, and monitor travel/workshop advances
2. Follow up on outstanding advances and support timely retirement
3. Ensure withholding tax certificates are issued and properly recorded
Records Management and Administration
1. Ensure complete and timely filing of financial documentation on SharePoint
2. Provide ad hoc finance and administrative support to the Finance Officer
Administration
1. Manage front desk and communication functions (calls, visitors, correspondence)
2. Coordinate with facility service providers to maintain a safe and clean office environment
3. Support meetings/events logistics, including minutes, travel, accommodation, and transport arrangements
4. Manage and monitor office inventory and supplies
5. Liaise with outsourced cleaning service provider and escalate operational issues
Qualifications
1. Bachelor’s degree in Business Administration, Finance, Accountancy, or related field
2. Minimum 2 years’ experience in finance/administration/accounting roles, preferably in an INGO
3. Strong knowledge of Kenya tax laws, financial regulations, and reporting standards
4. Advanced analytical and problem‑solving skills for financial data interpretation
5. Excellent attention to detail and accuracy in reporting and transaction processing
6. Strong communication skills (verbal and written)
7. Ability to work independently and collaboratively in a fast‑paced environment
8. High ethical standards, integrity, and reliability
9. Proficiency in Microsoft Office (Excel) and QuickBooks Online
Desirable Attributes
1. Integrity and confidentiality in handling financial/organizational information
2. Strong organizational and time management skills
3. Proactive, solutions‑oriented mindset
4. Strong interpersonal skills with diverse teams
5. Experience in international NGO or donor‑funded programmes
6. Familiarity with digital collaboration/document management systems (SharePoint)
7. Ability to manage multiple responsibilities with accuracy
8. Commitment to Feed the Children’s mission and safeguarding principles
Work Conditions
1. Office‑based with occasional field assignments
2. May involve extended hours during reporting periods or audits
3. Regular coordination with finance team, auditors, and regulatory bodies
How to Apply
Please send your CV to email address: feedinternationaljobs@feedthechildren.org by 18 May 2026. Please include the position you are applying for in the subject line of the email. Note that only shortlisted candidates will be contacted. FEED International reserves the right to not fill any advertised post.
For more information and job application details, see;
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