Farsight Africa Group Procurement & Administration Officer Jobs in Kenya

Farsight Africa Group Procurement & Administration Officer Jobs in Kenya


About Farsight Africa Group

Farsight Africa Group is a leading full-service Pan-African communications and research company that delivers impact solutions to companies, governments, development organizations’ and individuals across Africa.

Farsight is recruiting a procurement and administration officer with demonstrated experience in logistics/supplies operations.

Working closely with Finance and production departments, the Procurement Officer is instrumental in supporting program activities through his/her services.

Essential Job Responsibilities

Procurement

  • Daily coordination of Farsight Africa’s procurement activities.
  • Full understanding of Farsight Africa’s procurement policies and formats.
  • Assists, as needed, in training staff on these policies.
  • Assist Program and operational personnel in regular procurement planning meetings.
  • Assists staff as needed on creating clear and understandable purchase requests and other documentation.
  • Collect quotations and bids from the market– as per Farsight Africa’s standards and formats.
  • Interact with contractors, in coordination with the Production manager.
  • Prepare the required documentation of supplies and transactions and completed to Farsight Africa’s standards.
  • Prepare status reports on deliveries for P&L and office Management and recipient of supplies.
  • Assist in the maintenance of thorough procurement files as outlined in the Farsight Africa’s procurement policy.
  • Assist the P&L management and office staff with procurement activities, as required.
  • Assists P&L Management with asset management.
  • Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
  • The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Farsight Africa and to not jeopardize its mission.

    Administration:
  • Establish and maintain appropriate filing systems for office correspondence. Receive and dispatch mail.
  • Organize all Country travel arrangements including bookings, accommodations, visas, and ticketing, and other logistics responsibilities as
    required.
  • Keep and maintain accurate inventory management records, including inventory labelling and tracking in accordance with FARSIGHT AFRICA’S Country Purchase and Procurement Policies
  • Provide verbal and written translation support documents, contracts, meeting, statements, records, etc. as requested.
    Purchase of office supplies.
  • Co-ordinate any other necessary administrative and office management details as delegated by the management.
  • Reports Directly To: Chief executive officer
  • Works Directly With: Finance and Production team

    Knowledge and Experience
  • Degree in procurement and supplies is desired.
  • Atleast 3 years of experience in supply chain management.
  • Strong organizational skills.
  • Ability to interact effectively with international and national personnel.
  • Excellent oral and written English skills.
  • High computer skills on MS Office programs, especially in MS Excel.
  • A demonstrated ability to multi-task and process information into action as to not delay program activities.
  • A clear understanding of procurement ethics, policies and procedures.
  • Ability to multi-task and meet deadlines required

    How to Apply:
  • Candidates can apply for the position by sending their cover letter and CV in one PDF or Microsoft Word document.
  • The single PDF or Word file should be emailed to jobs@farsightafrica.com with the subject line "Procurement and administration officer by 31 December, 2018.
  • Supplementary documents - degrees, certificates, etc. - should not be sent at this stage.
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