Farm Africa Roving Procurement and Logistics Officer Jobs in Ethiopia

Farm Africa Roving Procurement and Logistics Officer Jobs in Ethiopia



Key areas of responsibilities are:

  • Will participate in preparing a detailed procurement plan/schedule in consultation with the project team

  • Initiate planned procurement activities as per the agreed schedule.

  • Prepare RFQs, bid documents ensuring they are adequately supported by the required specifications and ToRs for procurement of goods and services; and BOQs & Designs for Works and compile the documentation in accordance with Farm Africa’s Procurement policy and/or donor requirements.

  • Prepare Invitation for Bids (IFB) and arrange for the publications with the newspapers in accordance with Tendering procedures.

  • Preparation, co-ordination and implementation of consolidated annual procurement plans and ensure user departments adhere to it in line with approved budgets;

  • Provide logistical support for project activities; including transport for client visits,events such as workshops, meetings, etc.
    Coordinate the receipt, opening and evaluation of quotations, tenders, or proposals for
    goods, services or works;

  • Preparation and management of contracts in liaison with the Finance and Admin
    Officer for its legality and ensure proper authorization in accordance with FA policies;

  • Ensuring user departments adhere to procurement plans in line with budgets;

  • Carrying out market surveys, monitor and evaluate performance of the supply chain function;

  • Ensuring sound partnerships with suppliers and clients;

  • Ensuring timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy;

  • Establishing in liaison with the relevant departments and end-users, quality specifications of goods and services required by the project;

  • Carrying out designated checks on quality and security aspects of procurement;

  • Reviewing the supply chain to ensure it is efficient and effective;

  • Managing the disposal of obsolete and disposable items with authorization from the Finance and Admin Officer.

  • Secretary to the Bid Evaluation Committee; collate and present procurement documentation to the relevant Tender and Disposals Committees for adjudication and award;

  • Prepare supplier’s contracts and purchase orders and submit for approval;

  • Maintain files and records for all procurement processes, tenders, procurement evaluations, contracts, Purchase orders and all correspondences relating to theprocurements;

  • Submit procurement documents, contract and POs for payment processing;

  • Facilitate for insurance cover for assets and equipment for the project

  • Arrange for Specific Procurement Notices/RFQs to be sent to suppliers who are targeted to respond to specific Procurement Notice.

  • Preparing draft letters, preparing reports, developing monitoring formats; following up communications with contractors, consultants and suppliers.

  • Will assist in developing and maintaining database of preferred vendors/suppliers; and update suppliers’ contract performances

  • Will work closely the Country Office Procurement team in line with delegated duties and responsibilities.

  • These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.
  • All work responsibilities are subject to having performance goals and/or targets established.

    Job Requirements

    Education, Qualifications & other knowledge

    Essential

  • Bachelors or postgraduate qualification in Procurement, Supply Chain Management/ Business Administration / Accounting / Marketing or a related field.

  • Good understanding of development programs

  • A sound understanding of administration procedures

  • Knowledge of gender and social inclusiveness

    Desirable

  • Specialized training in procurement

  • Knowledge of procurement rules of major funding organizations (EU, USAID, the World Bank, DFID, etc)

    Experience

    Essential

  • Minimum of three years of procurement experience at the National or International level.

  • Demonstrable team experience

  • Proven professional integrity and all the necessary ethical behaviors in the implementation of the procurement assignments

    Desirable

  • Relevant experience in NGOs or Humanitarian Agencies involving complex bidding of high value good and services, Consultancy and Works is desirable.

    Skills & Abilities

    Essential

  • Excellent interpersonal skills, combined with a flexible and adaptable attitude of good teamwork and communication skills

  • Excellent record keeping and report writing skills

  • Ability to work flexibly and adapt to different styles of working environments

  • Strong interpersonal and communication skills

  • Very good English language skills (written and spoken)

  • Computer literacy, friendly with MS-Office packages

    Desirable

  • Speaking local language

    How to Apply

  • Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) addressing ethrecruitment@farmafrica.org with the subject

  • Roving Procurement and Logistics Officer for ET95 project by September 13, 2020.

  • Documents cannot be returned and due to large number of applications, only short listed candidates will be contacted.

  • Applications are especially welcomed from female applicants

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