Farm Africa Jobs in Kenya

Farm Africa Project Administrative Assistants Jobs in Kenya


The Project Administrative Assistant will focus on the following to support the Kenya Country office team and the smooth implementation of the KMAP:

Administration
  • Supervise implementation of administrative services and contracts, and verify service providers' invoices before submission to accounts for payment.
  • Pro-actively assist the administrative assistant in providing creative solutions to resolve logistical problems and concerns in collaboration with the various stakeholders.
  • Conduct routine and periodic audits to ensure the projects offices have the following and well maintained – First aid kits, security, fire extinguishers, etc. Report areas of concern
  • Support on HR Induction and Leave management.
  • To maintain comprehensive and up-to-date fleet and administrative records.
  • Assist the corporate services manager in filling documents.

    Procurement
  • Responsible for procuring and securing the best quotations for purchase of all company items.
  • Review and update list of pre-qualified suppliers for goods and services and ensure that all suppliers have valid contracts.
  • Procurement of goods and non-HR services for the Hub Office and all projects in conformity with Farm Africa’s financial procedures manual and donor requirements; in liaison with the programmes and finance teams.
  • Preparation of procurement requests forms for the country office and verifying those from the field before processing, ensuring they comply with the Farm Africa procurement procedures.
  • Reviewing all bid analysis’ before processing.
  • Review project decision statements and quotations.
  • Regularly evaluate suppliers to ensure that records are maintained, timely deliveries and ensure all turnaround and timelines are met.
  • In consultation with the Logistics officer in Nairobi, to ensure that office supplies (equipment and stationery) are promptly requisitioned and supplied
  • Ensure value for money when making purchases

    Assets Management
  • Updating the asset register for the country office and projects.
  • Physical verification of all assets allocated to staff and ensure that they are correctly tagged.
  • Maintain an accurate record of equipment borrowed by staff members for use outside the Country
    Office (e.g. laptops, digital cameras, projectors).
  • Assist with the disposal of assets as required in accordance with Farm Africa policies.

    Other Responsibilities
  • Form part of, the Farm Africa Kenya Country Team and contribute to the overall development of the Farm Africa mission.
  • Undertake tasks as requested by the KMAP and Nairobi office senior team.

    Education, qualifications & other knowledge
  • Degree in Business Administration or related
    field
  • Professional qualification in procurement/ supply chain management preferred
  • Certificate of good conduct Projects Management

    Experience
  • At least 2 years experience in administrative
  • Experience in administrative work and procurement
  • At least 2 years experience in procurement
  • Experience in HR is a plus but not a must

    Skills & abilities
  • Computer literacy in MS-Office, Word, Excel,
    Outlook
  • Speak English and Swahili.

    Values

    Farm Africa seeks to employ those who believe, as we do, that farmers can and will play a key role in achieving long-term rural prosperity in Africa and who seek to deliver on those beliefs by:
  • being experts in our field, delivering insightful/impactful evidence-based solutions
  • pushing boundaries, being creative with new and old solutions
  • acting for the long-term, building relationships and delivering long-lasting change for farmers
  • working flexibly, taking advantage of the most effective solutions, whether from the communities, private sector or government
  • sharing knowledge with others, reaching more farmers than we do alone, ensuring
    effective technologies are widely accessed

    For more information and job application details, see; Farm Africa Project Administrative Assistants Jobs in Kenya

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