Fairtrade International Finance and Procurement Manager Jobs in Kenya

Fairtrade International Finance and Procurement Manager Jobs in Kenya

Key Duties and Responsibilities:

Finance Management & Compliance

  • Ensure effective planning and budget management and compliance with FTA, FTF (Fairtrade UK teams) and donor standards and procedures.

  • Lead on the development of and ensure LEAP financial reporting systems and deadlines are in place and meet organizational and donor standards

  • Monitoring income and work with Workstream Leads to review plans and expenditure against budget.

  • Set-up systems and ensure compliance with all FTA and donor policies and procedures for financial, grant management, and reporting in collaboration with the FTA Programme Manager.

  • Undertake compliance checks and ensure all relevant policies and procedures are implemented effectively across all LEAP operations

  • Ensure the LEAP team and partners adhere to all compliance requirements from FTA, FTF and donors through developing guidelines, leading trainings and having calls with partners or grantees

  • Maintain oversight and monitor day‐to‐day financial management including financial transfers, payments, banking, reconciliation, invoicing, debtor management, bookkeeping, retirements, and petty cash

  • Engage, support and when designated manage compliance initiatives and audits as prioritized by FTA, FTF or donors

  • Initiate and monitor MoUs, consultant contracts and agreements with external suppliers/partners as well as manage supplier/partner relationships to ensure effective delivery of contractual commitments for producers.

  • Ensure that funders are kept informed as required about financial activities, deliverables, and service outputs. LEAP Programme Support

  • Lead on the management of premises and facilities, procurement, communication, and IT systems, logistics, and office supplies.

  • Support Project Manager to develop Internal Control System and tools for timely budget tracking to avoid over- and/or under-spending

  • Support the technical teams with developing accurate financial forecasts for their workplans, as well as working closely with programme staff on value for money calculations.

  • Line management of two administrative staff (one finance & administration officer and one administration officer)

  • Lead on the management of all project logistics and
    operations with the support of the administration officers

  • Consolidate financial reports based on information from project partners to be submitted to the donor as per the reporting schedule, as well as cash-flow projection.

  • Lead on the writing and contribution to the successful submission of donor financial and narrative reporting, and the fulfillment of compliance and visibility requirements

  • Contribute to ensuring the project develops and delivers against its workplan, by supporting the financial management of the project (in collaboration with the Programme Manager and Workstream Leads)

    Knowledge, Experience and Skills:


  • Bachelor’s degree in Business Administration, Financial Management or related field.

  • Certified Accountancy qualification

    Experience and Knowledge

  • At least 5 years’ operational management experience, including budget management, compliance systems, supplier and contract management.

  • Experience in finance - including processing of expenditure (invoices and receipts – including thorough proof and accounting validation), cash flow control, book-keeping, payments etc

  • Experience in providing Finance and Project Management support to donor funded project including project budget monitoring, reporting and forecasting.

  • Experience in managing individuals and teams.

  • Experience in grant management and compliance with partners

  • Understanding of the NGO sector, working with donors and related HR and legal requirements

    How to Apply

    For more information and job application details, see; Fairtrade International Finance and Procurement Manager Jobs in Kenya

    Completed applications should be saved in the applicant’s name and the position (Regional Communications Officer – ECAN) and be e-mailed to recruitment@fairtradeafrica.net

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