Executive Assistant Jobs in Kenya

Executive Assistant Jobs in Kenya

Job Purpose

  • Responsible for administrative support to the MDs office handling clerical tasks and prioritizing correspondence, allowing the MD to focus on decision-making and higher-level responsibilities.

  • Also serves as link between the office of the MD and the rest of the staff, contributing to better organization, planning and effectiveness.

  • Serve as the primary direct administrative contact of the MDs office and liaise with internal and external stakeholders, on a range of specified issues;

  • Design and manage an issues-tracking system (log) to ensure client requests are followed through to completion/resolution;

  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the office of the MD;

  • Book appointments and prevent calendar or appointment conflicts, plan meetings and take detailed minutes;

  • Process and respond promptly to incoming communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary;

  • Develop and maintain a filing system for the MDs office;

  • Make travel arrangements, such as booking flights, cars and make hotel/restaurant reservations;

  • Submit and reconcile expense reports and handle basic bookkeeping tasks;

  • File and retrieve corporate records, documents and reports;

  • Conduct commissioned research activities for the MD and Board;

  • Help in preparing for meetings;

  • Use various software e.g. word processing, spreadsheets and presentation, draft/edit letters/memos and prepare reports;

  • Greet and provide general support to visitors of the company offices;

  • Maintain polite and professional communication via phone, e-mail and mail;

  • Handle administrative requests and queries from other senior managers;

    Academic Qualification

  • Relevant Diploma or full professional qualifications i.e. Business Administration, Secretarial Studies etc.;

  • Relevant Bachelor’s degree an added

    Functional Skills

  • A proactive approach to problem-solving with strong decision-making skills;

  • Demonstrated interpersonal skills in building and sustaining relationships with a particular focus on the integration as well as being a part of a team;

  • Previous similar experience in a reputable organization;

  • Strong understanding of business management and industry knowledge;

  • Comfortable with computers and general office tasks;

  • Ability to treat confidential information with appropriate discretion;

  • Multi-tasking with an upbeat attitude

    Behavioural Competencies / Attributes

  • Timely submission of daily, weekly and monthly reports to the Managing Director;

  • Attention to details, analytical, planning and organizing skills;

  • Must be able to meet deadlines in a fast-paced quickly changing environment;

  • High levels oral, written and negotiation skills;

  • Demonstrates high levels of integrity;

  • Ability to work long and strenuous hours;

  • Quality work output, contributes to team success, initiating action, applied learning;

  • Ability to act as gatekeeper and escalate relevant information to MD as and when necessary;

  • Independent judgment and initiative;

  • Professional, polite, attentive while also being accurate;

    Work Experience

  • 8 years’ experience in a similar position

    How to Apply

  • Send your updated CV to recruitment@sheerlogicltd.com by 20th November 2020.

  • Clearly indicate the job title.

  • Only shortlisted candidates will be contacted.

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