Executive Assistant Job in Nairobi, Kenya

Executive Assistant Job in Nairobi, Kenya

Job Title: Executive Assistant

Location: Nairobi, Kenya

Reporting Line: Managing Director & Partner

Our client, a global leader in business strategy consulting is looking to onboard a self-driven individual to hold an Executive Assistant position in their organization.

The individual will oversee the overall office functionality and provide support to the Managing Director and Partners in the Kenyan office.

Key Responsibilities:

Communication Management: Be the interface between the clients and the consulting team including key partners and the Managing Director. Handle correspondence not limited to incoming and outgoing mails and e-mails, organizing and updating case files and maintaining contacts as directed or independently.
Calendar/Events Management: Prepare schedules and travel plans for the Managing Director and the key partner. Be part of an organizing committee overseeing the planning and organizing of selected office social events.
General Administrative Support: Support the recruiting function by scheduling interviews and preparing the venue during recruitment events. Work collaboratively with the finance team to ensure timely invoicing, documentation, filing and tracking of these invoices and facilitate delivery of the same to the clients.
Project Management: Facilitate the documentation of client projects, presentations as well as other key information and ensure proper filling and organization of these information. Provide organizational support for Project Leaders, Principals, Partners & Managing Directors in the organization.
Inventory Management: Monitor the stock levels of consumables and make arrangements to replenish the same.

Key Competencies

People & Relationship Management;

Results Orientation;

Customer Focus;

Business Acumen & Influencing skills;

Problem Solving Skills;

Planning & Organization Skills.

Qualifications

At least 2 – 3 years of experience as an Assistant in a similar position (ideally for executives in professional services firm);

Experience and background in a similar role at a multinational organization is preferred;

Ability to multi-task and complete a variety of projects in a fast-paced environment;

Diploma or degree in relevant field of study an added advantage.

How to Apply

If you are qualified and up to the challenge please apply by sending an application to careers@altimaafrica.com with the subject Executive Assistant by 5pm Friday 22nd November 2019.

Kindly attach your CV in word format.

Only shortlisted candidates will be contacted.