Examinations Council of Zambia Assistant Procurement Officer Exams Jobs

Reporting to the Procurement Officer -Examinations, the Assistant Procurement Officer -Examinations will assist in planning and coordinating all Examination related procurement activities to ensure timely availability of goods and services required for efficient and effective conducting of Examinations.

Duties and Responsibilities

Assist in ensuring that all received purchase requisitions have accurate, precise and clear
specifications/Terms of reference.

Work together with the Procurement Officer -Examinations to determine the appropriate procurement
method to use for each purchase requisition received.

Assist in arranging for Tender opening meetings

Assist in arranging for tender evaluation meetings for all examination related activities

Assist in raising Purchase Orders for all examination related procurements including
refreshments/snacks during off-loading, loading and processing of Examinations.

Assist in expediting placed purchase Orders to ensure timely delivery.

Assist in preparing request for quotation (RFQ)/ Requests for Proposals (RFP) and sent to suppliers/
Consultants.

Assist in preparing quotation analysis sheets (for simplified procurement process) Assists in ensuring that all received Examination related Purchase requisition are recorded and authorized.

Prepare and submit monthly report to the Procurement Officer on all procurement activities
undertaken in each month.

Assist in filling records of all examination related procurement documents such as enquiries
quotations, analysis sheets, approved purchase orders and any other documents for easy retrieval.

Minimum Qualifications and Experience

School Certificate or its equivalent

CIPS Advanced Certificate 2 or ZIPS equivalent

Minimum 2 years’ experience in procurement

Associate member of ZIPS

Student Member of CIPS

How to Apply

For more information and job application details, see; Examinations Council of Zambia Assistant Procurement Officer Exams Jobs

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