Ethiopian Public Health Institute Project Administrator Jobs in Ethiopia
Ethiopian Public Health Institute Project Administrator Jobs in Ethiopia
Job SummaryThe project administrator for HaSET program works closely with the Health System and Reproductive Health Research Directorate to ensures smooth operations of the HaSET program in the realms of administration, finance, logistics, and human resources management.
Background
HaSET (“happiness” in Amharic) a program teams up Ethiopian public health institute,Saint Paul’s Hospital and Millennium Medical College and Harvard school of public healththrough a support from the Bill and Melinda Gates foundation.
HaSET program focuses on Maternal Newborn and Child Health evidence generation, capacity building to research fellows and evidence to policy translation in maternal newborn and child health.
The Project Administrator will work for the Program under the health system and reproductive health research directorate to manage HaSET administrative duties and efficient office operations; coordinates with directorates at EPHI to ensure smooth financial management; procurement, and logistics support, facilitates staff recruitment and contract issuance/extension; tracks budget, tracks expenses, and prepares reports; and collaborates with counterparts at St. Paul’s and Harvard school of public health to ensure coordination of site visits/travel, senior staff schedules, procurement, and reporting.
Specific Responsibilities
General Administration
Organize staff meetings in consultation with the project leaders and take minutes.
Prepare weekly updates for the staff and partners.
Organize HaSET Steering Committee and Working Group meetings and take minutes; support logistics of HaSET Stakeholder Advisory Group and Technical Advisory Group.
Facilitate institutional agreements (EPHI-HSPH) and receipt of signatures on required documentation.
Email communication with stakeholders and HaSET fellows on behalf of the team.
Track IRB protocols in collaboration with Research Coordinator.
Office Management
Assist in managing
schedule and meetings.
Manage office spaces of the project.
Manage office phone and internet.
Ensure the availability of office supplies, office furniture, and coffee.
Book meeting rooms and training rooms.
Financial Administration
Oversee and track all projects payments.
Manage petty cash fund.
Prepare payment request and submit to EPHI finance according to approved budget, follow up and facilitate payment.
Review financial reports to ensure timely posting of expenditures, including staff salaries.
Prepare, quarterly, and annual financial reports, as required by Harvard University and the Bill & Melinda Gates Foundation, in collaboration with EPHI finance officer.
support preparation of annual budget for HaSET -
Procurement
Prepare procurement plan based on approved budget
Prepare procurement request, submit to procurement department, and follow up on the status of procurement.
Travel Logistics
Arrange accommodation and hotels for project team members and visiting professors.
Facilitate visa and invitations for project team members and visiting professors.
Arrange logistics for field trips including insurance, vehicles/drivers, flights, and hotels.
Arrange logistics for workshops/seminars/trainings, including venue and related requirements.
Facilitate duplication and binding of materials and other preparatory work for workshops, field work, and meetings.
Human Resources
Facilitate staff recruitment and contract extension with HR.
Job Requirements
MBA degree required
At least 2 years’ experience working in project administration or international development
Full-time commitment to position with no additional consultancies or paid positions during employment.
Willingness to travel to the field
How to Apply
Interested applicants can register in Online through only ethiojobs.net send their CVs and relevant documents at the address given below within 5 working days from the first appearance of the announcement
Ethiopian Public Health Institute
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