Ethiopian Human Rights Commission Admin Assistant Jobs in Ethiopia

Ethiopian Human Rights Commission Admin Assistant Jobs in Ethiopia

Purpose of the Job:

Support the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency of the Branch Office. Perform a wide range of administrative support activities and assistance to the Head of the Branch Office and other teams in the Directorate.

Main Duties and Responsibilities:

  • Receive phone calls and guests visiting the office;

  • Be the focal person to receive all incoming documents to the Commission;

  • Responsible to register all incoming and outgoing letters and distribute them to appropriate staff in the Commission and other stakeholders;

  • Draft and edit correspondence, communications, presentations, and other documents on behalf of the Director and the team;

  • Coordinate circulation of letters and correspondences to relevant internal staff and external stakeholders;

  • Follow up the receipt of letters and documents by relevant persons;

  • Manage and maintain the Head of the Branch Office calendar including scheduling appointments, internal/external meetings, and conference calls;

  • Coordinate the branch office team’s travel itineraries, flights, hotel accommodation, rental car, and other travel needs;

  • Secure appropriate signatures and track documents through the approval process on behalf of the Director and the team;

  • Interact with external partners as well as The Commission’s leadership;

  • Provide assistant and support to the Head of Branch Office on various projects such as new employee onboarding, The Commission’s leadership calendar planning and staff communication;

  • Support other management staff and team of the Directorate/function on other projects as needed;

  • Coordinate with storage team to ensure the office has sufficient supplies of stationaries;

  • Responsible for the completion of purchase requisitions for materials,
    supplies, equipment, repairs and other pertinent transmittals for the Office/ Directorate;

  • Maintain up to date record keeping and filling system for the directorate/unit;

  • Provide administrative support to Director in order to increase his availability for executive level responsibilities;

  • Organize archival records and develop classification systems to facilitate access to archival materials;

  • Provide reference services and assistance for users needing archival materials;

  • Prepare archival records, such as document descriptions, to allow easy access to information.

    Qualifications and Experience:

  • BA Degree or Level 4 Diploma in Management, Administration, Secretarial Science and Office Management, or related fields;

  • Computer literate;

  • Knowledge of Amharic is required. Knowledge of other local languages is advantageous;

  • 2 years of relevant experience with BA degree;

  • 4 years of relevant experience with diploma;

  • Experience in event management, travel and logistics is a strong plus.

    How to Apply

    Interested candidates should write a covering letter, explaining why they are interested in this role, why you are the right person for the job with a recent CV which should be sent to the following email address:

    Please include the name of the position and location on the subject of the email.

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