Ethiopian Commodity Exchange Supervisor, Finance and Admin Jobs

Ethiopian Commodity Exchange Supervisor, Finance and Admin Jobs


Job Id: 215600

Category: Accounting and Finance
Location: Oromia
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary:

Job Description

Vacancy Announcement No. 03 – 2019/20

(External only)

The vision of ECX is to become a leading and dynamic Exchange in Africa. ECX has a mission to provide a modern, efficient, transparent and reliable market platform to serve the national development goals through adaptation of technology, excellence in innovation and with integrity.

ECX is a unique partnership of market actors, Members of the Exchange, and its main promoter, the Government of Ethiopia.

ECX represents the future of Ethiopia, bringing integrity, security, and efficiency to the market. ECX would like to recruit motivated and qualified applicants for the following positions.

1. Position Title: - Supervisor, Finance and Admin

Job Grade: - 7

Duty Station: - Bule-Hora, Nekemete and Bonga

Availability: - As soon as possible

Job Purpose: - is to provide efficient support finance, human and general service and property administration functions at branch level with a view of ensuring the smooth and cost-effective delivery of the site’s operations; to deliver required services in compliance with ECX’s administration, finance and HR strategies, policies, procedures and guidelines as well as that applicable Ethiopian law are regulations; and to liaise and closely works with Head Quarter Finance and HR division

Summary of Major Duties and Responsibilities

  • Liaises with the Head Quarter Finance Division in areas of cash management, procurement and general services;
  • Serves as a custodian of the authorized petty cash of the branch and ensure proper utilization as per the finance manual ;
  • Prepares cash reconciliation spread sheet for the branch and performs reconciliation of same;
  • Ensures that all petty cash payments are properly documented all the time;
  • Makes ready physical cash and related documents for surprise and/or regular audit;
  • Participates in the small items procurement process of the branch as allowed by the Exchange’s procurement procedure;
  • Ensures timely transfer of funds to the warehouse & controls the proper utilization of the same;
  • Ensures collections are properly recorded and deposited to the ECX’s account; follows up of Contract entered for the Warehouse and Office rent.
  • Follows up and ensure that every request for rent payment is not a duplicate request.
  • Assists in closing accounts related activities such as carrying out annual fixed asset count;
  • Perform all his/her
    duties and responsibilities in cost effective manner;
  • Supports in posting internal/external announcements at required areas, employee recruitment, induction, performance monitoring, and learning & development management and internship programs and processes;
  • Follows up that human resources related activities of the branch are made in accordance with the ECX’s policies and procedures; personnel policies, rules and regulations kept intact; and reports any disciplinary violations, makes assessments and compiles reports thereto;
  • Supports in handling employee grievances, disciplinary issues and other administrative problems according to ECX’s policies and procedures in consultation with the branch manager
  • Ensures that all HR related data, including time sheet, are compiled, updated and sent to HR; effective and updated employee staff file management is maintained at branch level particularly in relation to Annual Leave and medical refund issues, correspondence, memos, and information and do give appropriate response timely;
  • Handles employee contract renewal and related HR processes, and ensures that contract of employees is renewed or discontinued timely;
  • Follow ups that staff performance plans, mid-year reviews and annual appraisal are conducted on time for all staff of the warehouse;
  • Works in collaboration with the other warehouse heads as required;
  • Manages the petty stock of consumables for the branch;
  • Prepares and updates procurement schedules for materials and services requested by the warehouse;
  • Places procurement orders, follows shipment, forwarding and clearance;
  • Collects and receive all supplies sent to the warehouse, ensure proper utilization and prepare consumption reports,
  • Pursues timely vehicle repair and maintenance and maintain regular reports on fuel, spare part consumption and related expenses;
  • Maintain appropriate records of materials, vehicle and other fixed assets.
  • Perform other similar duties assigned by his/her immediate supervisor/manager

    Job Requirements

  • MBA\MA\MSc\BA\BSc in Accounting, Management, Business Administration, HRM, or related fields and,
  • 2/4 years relevant experience in accounting, HR administration, or related areas

    How to Apply

    All interested and qualified applicants may send a cover/application letter and updated CV with relevant important documents via: jobs@ecx.com.et or on www.ethiojobs.com, or in hard copy by post with position marked on the envelope: Ethiopia Commodity Exchange, P.O. Box 17341, Addis Ababa or at Respective ECX branch Offices on or before August 02, 2019.

    Please Make Sure You State the Position & Location You Are Applying for on the Subject of Your Email.

    *****

    ECX is an equal opportunity employer and encourages applications from suitably qualified female candidates. Only short listed applicants will be contacted.

    Ethiopian Commodity Exchange Supervisor, Finance and Admin Jobs

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