Embassy of Ireland in Uganda Administration Assistant Jobs in Uganda

Embassy of Ireland in Uganda Administration Assistant Jobs in Uganda



The Embassy of Ireland in Uganda aims to advance relations between Ireland and Uganda and represent Ireland’s values and interests in Uganda. Our work includes consular and visa services, cultural promotion, trade and investment promotion, political engagement, and the development cooperation programme. More detail on the Irish Aid programme is available in our Country Strategy Paper 2016-2020.

The Embassy is now seeking to appoint two dynamic and experienced individuals to join our organisation as Administration Assistants. One position is available immediately; a second position is available in November.


Responsibilities


  • Customer Service – including maintaining a quality customer service experience for
    all clients; maintaining the front office and client waiting area in a presentable
    condition; ensuring efficient handling of all calls and emails; coordinating incoming
    and outgoing documents/deliveries.
  • Consular and Visa Services – including processing of visa, passport and other
    consular services; remaining up-to-date on relevant guidelines governing visa and
    consular services; maintaining accurate visa and consular services records; providing
    quality consular assistance; participating in the Consular Emergency Response Team
    and informing emergency response planning; supporting public communications
    relating to consular and visa services.
  • Cultural Promotion and Irish Community Engagement – including maintaining of
    the Irish community database; supporting the warden system; building links with the
    Irish community, networks and alumni; managing logistics for Irish cultural
    promotion events; supporting public communications relating to the
    Irish community,
    culture and diaspora.
  • General Administration – including records management; maintenance of
    stationary; coordination of transport requests; active engagement in the Administration and Communications Team; other functions and duties as assigned.


    Requirements


  • Degree in recognized Secretarial Studies, Records Management or Business
    Administration or other relevant qualification
  • Excellent communication and a high standard in English, both spoken and written
  • Strong interpersonal skills and ability to deliver results through a team
  • High motivation with a proven ability to work both independently and as part of a team
  • Proven ability to work with minimal supervision, prioritise and work to deadlines
  • Proven ability to demonstrate initiative, resourcefulness and perseverance
  • Good problem solving, decision making skills and analytical abilities
  • A very high standard of personal integrity
  • Proficiency in the Microsoft suite of applications


    How to Apply

    A completed Job Application form - Administration Assistant should be sent via email only to recruitmentkampala@dfa.ie

    Applications must be received before 16.30hrs on Monday, 29th July 2019.


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