Elizabeth Glazer Pediatric AIDS Foundation Office Administrator Jobs in Uganda

Elizabeth Glazer Pediatric AIDS Foundation Office Administrator Jobs in Uganda

Job Summary:

The Office Administration Assistant assists the Senior Office Administrator in the day-to-day activities of the Country Office, overseeing essential office running, and implements EGPAF purchasing policy and ensure purchasing best practices of value for money is realized.

Reporting Relationships

  • The Office Administration Assistant reports to the Senior Office Administrator.

    Core Duties and Responsibilities
  • In liaison with the Senior Office Administrator,
  • Book and schedule meetings for the office of the Country Director.
  • Assist in the general office management, logistics and administration, including stationery & supplies, repair and maintenance of office equipment, etc.
  • Provide logistical support for internal and external workshops and training events.
  • Organize the boardroom for meetings and ensure refreshments, stationery, projector display and any other requirements are provided
  • Make bookings for internal and external meetings/ workshops
  • Submit documents for approval to Directors
  • Draft memos, letters and correspondences
  • Manage and monitor the office supplies and consumables stock levels in the Directors offices
  • Prepare PRFs and memos for Admin requests
  • Support to oversee the security of the Foundation premises, property and people.
  • Assist to ensure firefighting equipment is place and serviced on time
  • Ensure timely fumigation of the office.
  • Sit in for the Receptionist when s/he is away.
  • Any other duties as assigned from time to
    time.
  • Supervise, support and build capacity of the Office Assistant.

    Knowledge, Skills and Abilities Required:
  • A minimum of a degree in Business Administration, Secretarial Studies, Office Management, or any business related studies.
  • Working experience of at least 2 years in a similar position, preferably with a USAID-funded agency or nongovernmental organization.
  • Prospective candidates should have experience working in a busy organization under minimal supervision.
  • Good communication, interpersonal and computer skills
  • Knowledge of local languages is an added advantage.
  • Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
  • Elizabeth Glaser Pediatric AIDS Foundation is an equal opportunity employer

    How to Apply
  • Interested and qualified candidates should apply online by 18th July 2019
  • For more information and job application details, see; Elizabeth Glazer Pediatric AIDS Foundation Office Administrator Jobs in Uganda
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