Egerton University Chief Procurement Officer Jobs in Kenya

Egerton University Chief Procurement Officer Jobs in Kenya


The Chief Procurement Officer/ Procurement Manager will direct and coordinate all aspects of the
University's Procurement, Accounts Payable, and University Services functions. He/ she will
operationalize policies, procedures, and objectives for the university's procurement activities in accordance with the Public Procurement and Asset Disposal Act (2015) and other applicable guidelines as per the law provided.

Responsibilities of the Head of Procurement Unit

  • Overseeing and facilitating the purchasing strategy,

  • Planning and coordinating the activities of the Procurement Unit and managing the development and implementation of the procurement plan in the University

  • Providing inputs for the preparation of the annual budget

  • Receiving procurement requests from originating officers, ensuring that the proposed
    procurement is within the approved procurement plan, and that budgeted funds are available
    prior to commencement of the procurement proceedings.

  • Co-ordinating the preparation of specifications, terms of reference, short-lists or
    advertisements, and pre-qualification, tender or request for quotation documents, and where so
    required, submission of tender documentation for evaluation prior to issue

  • Arranging the publication of advertisements and notices of contracts

  • Co-ordinating the process of opening of tenders and quotations and ensuring the preparation of formal records of tender or quotation opening in accordance with the Public Procurement and Asset Disposal Act (2015), and Regulations (2020)

  • Preparing submissions for approval of award by the Vice Chancellor in accordance with the
    Public Procurement and Asset Disposal Act (2015), and Regulations (2020).

  • Maintaining and updating the database of suppliers

  • Negotiating with consultants, where necessary or other tenderers where expressly permitted, in
    the Public Procurement and Asset Disposal Act (2015), and Regulations (2020)

  • Preparing notification of awards and contracts

  • Preparing Contract Documents and Purchase Orders, in line with award decisions

  • Maintaining procurement records in accordance with Public Procurement and Asset Disposal Act (2015), and Regulations (2020)

  • Advising the University management on the following:

  • Reliability of suppliers based on past dealings with them

  • Ability of suppliers to provide credit
    to the University where necessary

  • Ability of suppliers to give warranties where applicable.

  • Supervising teams of subordinate staff in purchasing, operations and logistics.

    Qualification Requirements

  • Earned Bachelor’s and Master's in Procurement and Supplies Management OR equivalent degrees from accredited institution(s)

  • At least five (5) years’ experience at senior procurement position directly related to the duties and responsibilities specified.

  • A Member of Kenya Institute of Supplies Management

  • Computer literate, especially MS Word and MS Excel skills

    Knowledge, Skills and Abilities Required

  • Ability to negotiate contract terms with key suppliers to ensure value for money, quality
    standards and delivery terms with technical and operational input from stakeholders.

  • Ability to prepare bids, requests for quotes, and proposals in compliance with GoK policies and

  • Ability to manage contractual arrangements and obligations.

  • Ability to assess and report on contract compliance and product/ service quality.

  • Ability to analyze purchasing requests/ orders for compliance with procurement procedures.

  • Ability to forecast price and market trends to identify changes of balance in buyer supplier

  • Ability to develop, implement and maintain a supplier relationship and evaluation process to
    measure effective supplier performance and compliance.

  • Knowledge of accounts payable principles, procedures, and standards.

  • Knowledge of budget preparation and fiscal management.

  • Skills in examining and re-engineering procurement operations and procedures, and
    formulating policy.

  • Ability to supervise and train employees and foster a cooperative work environment.

  • Working knowledge of contract law.

    How to Apply

    For more information and job application details, see; Egerton University Chief Procurement Officer Jobs in Kenya

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