Education Effect Africa Jobs in Kenya

Education Effect Africa Finance & Admin Officer Internships Jobs in Kenya

Responsibilities

Reporting to the Finance and Administration Manager, the overall responsibility of the Intern Finance and Admin. Officer will be to carry out ordinary day to day duties to ensure the smooth running of the finance and administration department at EEA. The Intern Finance and Admin Officer will assist the Finance and Administration Manager in:

Financial management

Management of office petty cash: overseeing petty cash transactions, preparing monthly petty cash summary reports and requisitions for petty cash imprest as and when they fall due

Asset management: maintaining the asset register, assisting in stock count and physical check of assets, overseeing issuing and return of assets to/from staff

Preparing payment vouchers and in checking that all payment vouchers are well supported by invoices and/or other necessary documents

Reviewing staff travel and advance payment requisitions and to check thoroughly supporting documents provided

Management of staff imprest accounts

Maintaining a schedule of utility payments and ensuring they are paid on time

Filing and payment of NHIF, NSSF and HELB deductions

Preparing purchase orders for approval and providing logistical support during procurement

Carrying out monthly bank reconciliations
Management of accounts payables

Preparing monthly management and project financial reports

Posting financial transactions into QuickBooks accounting software

Providing support during annual external audits

Administration

General office management including ensuring cleanliness of the office, overseeing office repairs, receiving and attending to visitors, answering the office phone and serving as first contact to external parties

Management of shared organizational mailboxes including regular checking and replying to general inquiries, sorting and distributing of emails to relevant persons and departments

Management of office supplies including purchase, issuing, regular stock count and reordering of office supplies

Establishing and maintaining

appropriate filing systems (both physical and electronic) and databases for office correspondence, program and financial documents

Gathering information for project and program from sources such as the internet, making phone calls and other areas as required

Ensuring compliance of administrative, travel, IT, HR and procurement policies by EEA staff

Any other supportive services as would be advised from time to time to the Finance and Administration Manager

Requirements

Minimum of a Bachelor’s degree in Finance, Accounting, Administration or other related business studies

Minimum of CPA Part II

Minimum of a certificate in Microsoft Office proficiency, preferably ICDL with excellent skills in use of MS Excel

Knowledge and practical experience in using

QuickBooks or other accounting software will be highly considered

Excellent analytical, oral and written communication skills in English and Swahili.

Flexibility, willingness and readiness to work on varied tasks. Willingness to work in informal settlements of Nairobi

Strong desire for personal and professional growth

Previous internships, and work experience will be considered but is not mandatory

How to Apply

All application letters together with detailed CVs including names of three referees and expected remuneration for the above advertised assignment should be addressed to

The CEO,
Education Effect Africa,
P.O. Box 52199-00100,
Nairobi

and sent by email to careers@educationeffectafrica.org not later than 30th August 2017.

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