Education Development Trust Finance Assistant Jobs in Nairobi - Kenya

The position will be responsible for supporting all the primary financial and accounting transactions in the organization and ensure financial transactions and records are undertaken and maintained in accordance with internal and external financial requirements and in compliance with the laws applicable in Kenya.



Duties and Responsibilities


Accounts Payables

  • Review financial documents including M-pesa payments and float returns guided by the
    Financial Guidelines of the organisation
  • Prepare Mobile payments requests by ensuring that all necessary and proper support
    documents are attached, and the correct codes have been used and all necessary
    approvals have been obtained.
  • Make follow ups on any incomplete documents and pending payment approvals identified
    with the concerned department/person.
  • Verifying and inputting data including invoice registration, general journal entries and statement uploads in the ERP system in accordance to Ed Dev Trust Finance Guidelines.
  • Ensure all suppliers to be paid via Mobile payments are paid on time by performing an
    accurate Accounts Payables payment run on a weekly basis.
  • Assist the Finance Officer in preparation of all relevant Kenyan statutory returns by ensuring these are prepared in compliance to the relevant statutes and paid on time.
  • Make and monitor Mobile payments entries including bulk payments guided by the Financial
    Guidelines of the organisation.
  • Assist the Finance Officer in making web bank entries including Host-to-Host and bulk
    payments guided by the Financial Guidelines of the organisation.
  • Reconcile all Mobile payments with the payment requests on a weekly basis and report any exceptions to the Finance Manager
  • Ensure all Mobile payments have been posted on the ERP on a weekly basis.
  • Assist the Finance Officer to maintain proper and accurate accounting records by filing documents in a timely manner monthly

    Reconciliations

  • Perform monthly supplier reconciliations with supplier statements and the Accounting
    system balances.
  • Assist the Finance Officer in the preparation of the monthly bank and Mobile payments mreconciliations as per the Monthly Schedule.
  • Assist the Finance Officer in preparing the monthly reconciliation schedules for all Balance Sheet Accounts.

    Other Roles

  • Ensure that Staff advances and returns are captured correctly in the ERP immediately they
    are received ensuring the appropriate account codes and workstreams are entered.
  • Ensure that Corporate Credit Card returns are captured correctly in the ERP immediately
    they are received and matched
    with the bank credit card statement, ensuring the appropriate account codes and workstreams are entered.
  • Assist the Finance Officer in the preparation for internal and external audits by availing all relevant support documentation.
  • Ensure all financial transactions and records are undertaken and maintained in accordance with Kenyan laws by understanding and applying these laws.
  • Contribute ideas on ways in which the office systems can be made more efficient and cost effective, whilst respecting project and operational needs.
  • Any other reasonable duty as may be assigned that is consistent with the nature of the job and the safe and effective operation of the organisation.

    Person Specification:

    Knowledge

    Essential:

  • Excellent written and oral English Language skills
  • Should have an ACCA or CPA (K) or equivalent. A bachelor’s degree in the relevant field will be an advantage.
  • Excellent MS-Excel skills
  • Excellent analytical and numerical skills
  • Excellent Time management skills

    Experience

    Essential:

  • At least 2 years of relevant work experience.
  • Experience working with an ERP system (Business World On highly desired).
  • Must have minimum one-year experience in a multi-project accounting department working
    with mobile payments.
  • • A thorough understanding of accounting concepts and financial procedures for development partners eg DFID, EC & USAID.
  • Proven experience of being proactive by identifying areas of concern or areas for
    improvement.

    Skills:

    Essential:

  • Must demonstrate the following competencies: Interpersonal skills, efficiency in task execution
  • Ability to compile and analyse data required for reports
  • An effective communicator
  • Excellent time management
  • Ability to work to precise deadlines
  • Proficiency in Microsoft Suite packages (Advanced Excel skills is highly desirable)
  • Ability to work independently and as an effective team member


    How to Apply

    Interested candidates should apply online by 17th August, 2018


    For more information and job application details, see; Education Development Trust Finance Assistant Jobs in Nairobi - Kenya


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