Education Development Center Senior Procurement Manager-Uganda – ICYD Activity Jobs

Education Development Center Senior Procurement Manager-Uganda – ICYD Activity Jobs



Position Description

  • The Senior Procurement Manager will manage project procurement and ensure compliance with USAID regulations and EDC policy and procedures in support of project activities at the ICYD project headquarters and 6 zonal offices.
  • Duties will include the supervision of the day-to-day procurement functions with particular focus on complex, high-value and critical programmatic procurements such as print materials.

  • S/he will maintain a procurement process that is transparent, responsive and efficient in delivering goods and services on-time and within budget.

  • The Senior Procurement Manager will supervise a procurement assistant and report to the Operations Director.

  • This is a full-time position based in Kampala, Uganda

    The Senior Procurement Manager responsibilities will include, but are not limited to:

  • In coordination with the Operations Director, ensure that procurement practices are in compliance with the project’s Policy and Procedures Manual and USAID rules and regulations;

  • Manage the overall day-to-day procurement process.

  • Prepare requests for quotations and proposals, conduct bid evaluation, prepare price analysis, and conduct due diligence (reference checks and site visits) and draft purchase orders in support of the procurement of goods and services for the project;

  • Assist in preparing the annual procurement plan with support from the COP/DCOP, operations, finance, and technical staff;

  • Work closely with the project technical teams and provide procurement guidance and assistance to trainings, events and activities that will require the rental of venues or hotels, catering services, transportation services and procurement of stationery and supplies;

  • Manage a procurement filing system and ensure that the minimum documentation referenced in the procurement threshold table is in each procurement file;

  • Ensure that all vendors meet the terms and conditions of the purchase order/contract through active contract management.This includes written communication with the vendor to ensure on-time delivery, and that goods and services meet the specifications and are of the quality and quantity requested;

  • Review invoice payments from vendors and compare to the terms
    of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment;

  • Coordinate market research in Uganda to verify availability and pricing for goods and services required by the project;

  • Support project budget revisions by providing estimated pricing for goods and services; and

  • Supervise the Procurement Assistant and provide on the job training in procurement functions and extend support to the project zone offices;

  • Actively participate in Collaborative, Learning and Adapting (CLA) processes in place within the project.

    Qualifications

    Education

  • Master’s degree in a field relevant to Business Administration, Accounting, Social Sciences, or another related field.

    Skills and Experience

  • A minimum of 8 years of procurement management experience in Uganda including with USAID funded programs;

  • Experience in competitive procurement of goods and services required (experience in the administration of subcontracts and purchase orders strongly preferred);

  • Knowledge or drafting and tracking an annual procurement plan;

  • Proven experience in maintaining a file system for procurements and ensure that the minimum documentation referenced in the procurement threshold is in each procurement file and fully compliant to USAID regulations;

  • Detail-oriented and organized;

  • Experience using computers and software at work and proficiency with MS Word and MS Excel is desired;

  • Ability to work hands-on, independently, and within team in difficult work environment;

  • Willingness to travel frequently to provinces and districts covered by the project.

    Language

  • Fluency in English is required.

    How to Apply

    For more information and job application details, see; Education Development Center Senior Procurement Manager-Uganda – ICYD Activity Jobs

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