Educate Finance Coordinator Jobs in Uganda

Educate Finance Coordinator Jobs in Uganda

Position overview

  • Educate! is looking for an enthusiastic, systems-oriented, ethical and analytical individual with great interpersonal and communication skills to fill the Finance Coordinator position.

  • S/he will support the Finance Department to ensure payments are processed accurately, lead in finance systems’ compliance, timely tracking of accounts receivables and ensuring budget analysis & management.

  • You’ll be joining a motivated, passionate, overachieving team that is positioning Educate! to be the leader in skills-based secondary education in Africa and intensively impact millions of youth each year.

    Performance Objectives

    Payment Processing - 40%:

  • Maintaining receipts and detailed records to support transactions.

  • Notifying the FM of any change in account (average, deficit, theft).

  • Online transactions. Imitate payments online and share emails with the approvers.

  • Getting the best rate for every $ sold to Absa which is equivalent or above the current prevailing rate of the day

  • To make sure Educate bills, staff advances and reimbursements are paid in a timely manner after appropriate approval.

  • Review and compile CHIMS/Bank requests to the field team in compliance with Educate! Financial policies and procedures.

  • Ensure all requisitions have all fields completed with correct rounds, weeks and clear dates to avoid repetition or duplication.

  • Prepare a monthly Finance report to reflect Accounts receivable and accounts payable

  • Finance Coordinator is the key contact person with the CHIMS and ABSA team in coordination with the Finance Manager regarding mobile money payments

  • Report any issues on mobile money to the Finance Manager, liaise with the bank/Chims team to resolve any issues in regards to payments.

  • Keep weekly updates from the bank for any changes or communications.

  • Follow up with any errors or issues on the bank statements or incomplete transactions with the bank manager

    How will success look like in this function

  • Manage staff payment requests and processing and ensure compliant records.

  • Manage CHIMS and Absa (mobile money platform) requests and Reconciliation.

  • Manage vendor payment requests and processing and ensure compliant records.

    Finance Systems Compliance (15%)

  • Prepare and Share Internal Auditors schedule for the year and send reminders to respective managers monthly.

  • Ensure all audit issues for the previous month are closed before the next month report by following up with the managers.

  • Support external audit to ensure timely and successful completion.

  • Prepare and share a Finance report by the 10th of every month with managers.

    How will success look like in this function

  • Administer the Finance quiz to all Program Officers, Program Coordinators and managers. Ensure all staff that approve documents have passed the quiz.

  • Manager internal audit process to conclusion. Provide a finance report and follow
    up any issues to completion/close

    Accounts Receivables (20%)

  • Manage school invoicing at the beginning of Term 1 and Term 2

  • Manage distribution of school invoices to respective Community Units.

  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted into Salesforce.

  • Reconcile payment documents from the field (i.e. receipts and bank slips) with bank Weekly/ monthly bank statements.

  • Produce a monthly Schools Payment Report showing which school has paid how much.

  • Facilitate swift payment of invoices due to E! by tracking balances carried forwards from schools and informing Program Officers accordingly.

    How will success look like in this function

  • Keep track and process accounts and incoming payments in compliance with financial policies and procedures.

  • School payments. Timely invoicing and Receipt book reconciliations

    Budget Analysis & Management - 25%

  • Work closely with the Finance Manager to support all budget managers in the budget preparation and review process.

  • Identify variances between actual and budgeted financial results at the end of each Month.

  • Consolidate and share reasons for the variance in a report and share with the managers by the 27th of each month.

  • Ensure department managers meet budget submission deadlines.

    How will success look like in this function.

  • Shares Budget vs. Actual with all budget holders anticipates challenges with the budgets and proposes innovative solutions.

  • rack variances and reasons for the variances. Compile and share with Directors the quarterly report.

  • Upholds proper financial procedures even during busy/difficult times.

  • Keep track and process accounts and incoming payments in compliance with financial policies and procedures.

  • Coordinate with the Finance Manager and analyze the budget variances against actual and suggest improvement areas.


  • BSc. in Finance, Accounting or Business Administration or Commerce with CPA Level II or ACCA Level II with proficiency in Ms. Excel and Quickbooks.

  • At least 3 years of professional experience in a similar role with accounting knowledge, vendor and procurement experience.

  • Systems oriented, solid work ethic and strong analytical skills.

  • People, system, Change and communication management skills with ability to adapt to a fast changing environment.

    How to Apply

  • For more information and job application details, see; Educate Finance Coordinator Jobs in Uganda

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