ECOWAS Office Manager (Bilingual Secretary) Jobs in Nigeria

ECOWAS Office Manager (Bilingual Secretary) Jobs in Nigeria


Role Overview

  • Under the guidance and direct supervision of the Resident Representative of the President of ECOWAS Commission Cape Verde, the Office Manager should play a vital role in the smooth running of the office.

  • From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondences and filling of documents. He/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.

    Role and Responsibilities

  • Manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor.

  • Organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office.

  • Create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval.

  • Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese.

  • Assists colleagues with administrative tasks;

  • Contributes to team effort by accomplishing related results as needed;

  • Undertakes such other duties as may be assigned by the supervisor.

    Academic Qualifications and Experience

  • HND or equivalent in Secretarial Studies or Administration from a related field from a recognized University.

  • Six (6) years of progressively responsible experience in administrative services, Secretarial services including such tasks as the
    maintenance of personnel and financial records, technical cooperation planning and/or implementation;

  • Understanding of administrative-related policies, procedures, and processes, and ability to recommend suitable office administration-related software and systems to be used;

  • Technical competence in relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates;

  • Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.

  • knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates;

    Age Limit:

  • Be below 50 years old. This provision does not apply to internal candidates.

    How to Apply

  • For more information and job application details, see; ECOWAS Office Manager (Bilingual Secretary) Jobs in Nigeria




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