Economic Commission for Africa Staff Assistant Jobs in Ethiopia
Economic Commission for Africa Staff Assistant Jobs in Ethiopia; This position is located in the Office of the Director, Administration and Conference Management Division (ACMD). The Staff Assistant will work under the supervision of the Director of ACMD, providing substantive and administrative support to ensure smooth functioning of the Front Office and Division.
Responsibilities
Assist in overall administration of the Front Office/Division, managing priorities and workflow of the Director and Division.
Serve as communications link between supervisor and senior staff, conveying directives, reports, and updates.
Manage the Director’s calendar, scheduling, and resolving conflicts.
Undertake representational duties, serving as first point of contact and liaison with senior officials internally and externally.
Screen and prioritize incoming correspondence, compile background documents, and monitor follow-up actions.
Research and compile background materials for reports, briefs, and speeches.
Handle complex information requests and draft responses to diverse correspondence.
Support Director in presentations to intergovernmental bodies, preparing briefing notes, slides, and documentation.
Implement and support improvements to administrative procedures and filing systems.
Organize official receptions, meetings, and events, handling all arrangements.
Prepare, process, and classify confidential information.
Handle administrative duties such as leave records, timesheets, travel arrangements, visas, expense statements, and requisitions.
Exercise quality control for outgoing documents, proofreading and editing for format and style.
Use word processing packages to produce complex documents and reports.
Manage and update internal databases, update websites, and generate statistical reports.
Assist with data collection, analysis, and preparation of presentations and reports.
Support visualizations and updating of information materials such as web pages or brochures.
Maintain tracking of work
assignments.
Perform other duties as assigned.
Competencies
Professionalism: Knowledge of office and administrative support, policies, and procedures. Ability to analyze and interpret data in support of decision-making. Demonstrates competence, persistence, and calmness under pressure. Commitment to gender equality.
Communication: Speaks and writes clearly, listens attentively, interprets messages correctly, and shares information openly.
Client Orientation: Considers all service recipients as clients, establishes productive partnerships, identifies needs, and ensures timely delivery of services.
Education
High school diploma or equivalent required.
Diploma or first-level degree in Business Administration, Finance, Economics, or related fields desirable.
Work Experience
Minimum of seven (7) years of experience in general office support or related area required.
Experience requirement reduced to five (5) years for candidates with a first-level university degree or higher.
One (1) year or more of experience in data analytics or related area desirable.
Experience with administrative procedures in the context of an international NGO or United Nations System entity desirable.
Languages
English required.
French desirable.
How to Apply
For more information and job application details, see; Economic Commission for Africa Staff Assistant Jobs in Ethiopia
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