Economic Commission for Africa Senior Supply Assistant Jobs in Ethiopia

Economic Commission for Africa Senior Supply Assistant Jobs in Ethiopia; This position is located in the Shipping Unit of the Supply Chain Management Section, Administration and Conference Management Division (ACMD), UNECA.

The incumbent is responsible for the administration and day-to-day running of the Shipping Unit under the supervision of the Chief, Supply Chain Management Section.

Duties include planning, coordinating, monitoring, and supervising import/export of consignments, advising on shipping/insurance/customs, serving as IPSAS focal point, and managing ERP-SAP logistics processes.

Responsibilities

Day-to-Day Running and Supervision of the Shipping Unit:

Plan and assign work programs and tasks to Shipping Assistants

Coordinate duty-free import/export and insurance of official goods, vehicles, and staff personal effects

Ensure shipments contain approved materials only

Prepare correspondence to government ministries and agencies (Foreign Affairs, Transport, Customs, Telecom, etc.)

Supervise preparation of tender/bid documents for services

Prepare weekly status reports, budget estimates, statistics, and statements

Verify petty cash disbursements and check invoices for services rendered

Provide in-house training for staff

Organize diplomatic declarations for duty-free purchases and fuel/lubricants

Supervise and evaluate staff performance; provide policy input to Section Chief

Liaise with airlines/transport companies to ensure suitability and compliance

Brief sub-regional office staff on shipping/insurance rules and procedures

Processing of Organizational and Personal Shipments:

Arrange documentation and permits for clearance/export of goods (vaccines, medicines, communications equipment, etc.)

Ensure consignments have required documents for government approval

Liaise with parties to secure/amend documents

Arrange insurance for consignments and follow up on claims

Inbound Goods/Incoming Shipments:

Follow up on diplomatic declarations to minimize demurrage charges

Issue clearing instructions to carriers and agents

Assign documents to Shipping Assistants for clearing activities

Coordinate with procurement team and freight forwarders to meet delivery dates

Ensure imported goods are cleared and delivered promptly with confirmation of receipt

Outbound Goods/Outgoing Shipments:

Assign cases to Shipping Assistants for execution

Assist

staff in exporting personal effects (household goods, vehicles) by advising on privileges and obligations

Solicit quotations for packing/dispatch; select packers and arrange surveys

Ensure goods are dispatched economically and safely; follow up with forwarders

Prepare briefs to Property Survey Board for unsuccessful insurance claims

Dispatch correspondence to consignees with shipment details

Assist with data collection, analysis, and preparation of reports/dashboards

Support visualizations and update information materials (web pages, brochures)

Other Duties:

Perform emergency or special tasks as assigned by Chief of SCMS

Competencies

Professionalism:

Knowledge of supply, purchasing, logistics policies and regulations

Comprehensive knowledge of INCOTERMS 2010 and RIR process

Ability to maintain records, prepare reports, and apply UN financial rules

Skill in data analysis, modeling, and interpretation for decision-making

Teamwork:

Works collaboratively; values input; supports group decisions; shares credit for team accomplishments

Planning and Organizing:

Develops clear goals; identifies priorities; allocates resources effectively; foresees risks; monitors and adjusts plans; uses time efficiently

Education

High school diploma or equivalent required

Degree in Business Administration, Supply Management, or Accounting desirable

Work Experience

Minimum 10 years of progressively responsible experience in supply management, customs, insurance, or logistics required

Experience in customs clearance and delivery of goods by air, land, and sea required

Private sector experience in comparable institutions desirable

Languages

English required

French desirable

How to Apply

For more information and job application details, see;

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