Economic Commission for Africa Senior Human Resources Assistant Jobs in Addis Ababa Ethiopia

Org. Setting and Reporting

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission will be guided by ECA’s five new strategic directions which are:

Advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

This position is in the Talent Management Unit (TMU), Staff Benefits Group (SBG), Human Resources Management Section (HRMS), Division of Administration (DoA), United Nations Economic Commission for Africa (ECA). The Senior Human Resources Assistant works under the direct supervision of an HRO (Team Leader) and under the overall guidance of the Chief, Talent Management Unit.

Responsibilities

Administration of Staff Benefits and Entitlements

•Undertakes on-boarding of national and international staff members as soon as reference checks and medical clearance are completed; advises staff on visa matters and on on-boarding coordinates with relevant parties and selected candidates on visa matters, travel and shipment arrangements;

•Arranges inductions for newly recruited staff in client divisions on service-related entitlements, benefits, allowances; and on living conditions in the duty station;

•Undertakes the administration of staff benefits and entitlements from the entry-on-duty or engagement up to the time of separation / retirement, including initial appointments, extension of appointments, transfers, secondments, separations, retirements, resignations, terminations etc.;

•Advise staff members regarding eligibility, applicability and administration of staff benefits and entitlements;

•Supports the team leader in the coordination and implementation of special projects;

•Prepares and reviews correspondences concerning appointments, promotions, reassignments, transfers and separations;

•Coach and develop newly recruited HR staff in the respective team;

Recruitment and Placement

•Participates in the selection of candidates for administrative support positions in the General Service and related categories, including evaluating and screening applications of such candidates, preparing profiles of candidates, conducting preliminary interviews, conducting roster searches for vacancies, and identifying short-list of candidates;

•Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment with applicable conditions of service, including statement of emoluments;

•Schedules and coordinates entry tests for administrative support positions;

•Assists in organizing and coordinating competitive recruitment examinations;

•Oversees the maintenance of vacancy announcement files and tracks the status of job openings;

Staff Development and Career Support Training

•Assists in the organization and conduct of training courses and workshops;

•Provide expertise for working group assignments and change

management initiatives;

•Generates monitoring reports from Umoja and coordinates required data updates with individual HR Partners;

General

•Assists in development of SOPs, guidelines and manuals in respective areas of work;

•Supervises the maintenance of automated databases and the centralized reference and filing systems;

•Undertakes research on a range of HR related issues and prepares notes/reports;

•Conducts research on precedents, policy rulings and procedures;

•Supervises compilation and preparation of statistical reports on HR related issues;

•Prepares written response to queries concerning HR related matters;

•Performs other duties as required.

Competencies

Professionalism

Knowledge of the human resources policies, procedures and practices applicable to the administration of benefits, entitlements and contracts and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent. Additional education in business administration, human resources management or related field is desirable.

Work Experience

A minimum of ten years of progressively responsible experience in human resources management, administrative services or related area is required.

Experience in the application of Staff Rules and Regulations with the United Nations or a similar international organization in an operational environment is desirable.

Experience in the administration of a broad range of entitlements and benefits using Enterprise Resource Planning system (ERP) such as Umoja (SAP) is desirable.

Experience in development of training materials, standard operation procedures and guidelines related to human resources policies or human resources information technology tools is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the position advertised, fluency in English is required.

Knowledge of another official United Nations language is an advantage.

How to Apply

For more information and job application details, see; Economic Commission for Africa Senior Human Resources Assistant Jobs in Addis Ababa Ethiopia

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