Economic Commission for Africa Human Resources Assistant Jobs in Ethiopia

Economic Commission for Africa Human Resources Assistant Jobs in Ethiopia; This position is located in the Human Resources Management Section (HRMS), Administration and Conference Management Division (ACMD), UNECA. The incumbent provides experienced-level support in administering staff benefits and entitlements, applying HR rules and procedures across a broad range of cases.

Responsibilities include processing personnel actions, maintaining records, and guiding staff on HR procedures to ensure accuracy and timely service delivery.

Responsibilities

Administration of Contracts and Staff Movements:

Carry out onboarding processes, process personnel actions (PAs), issue Letters of Appointment, monitor contract expirations, and process extensions

Process temporary and permanent staff movements, including inter-agency agreements

Process offboarding and separation personnel actions

Assist staff with documentation for benefits, insurance, and separation processes; review submissions for completeness and follow up on missing information

Administration of Benefits and Entitlements:

Review reports and process staff benefits and entitlements; maintain personal status records

Administer entitlements related to dependents and respond to queries on staff entitlements

Process entitlements-related actions in Umoja; handle travel requests (home leave, family visit, education grant travel)

Review and approve time/attendance requests (parental leave, sick leave, special leave), ensuring accuracy and completeness

Monitor submission of annual declarations; review documentation for health/life insurance and Joint Staff Pension Fund

Support to Reporting and Process Coordination:

Compile and organize data; contribute to routine reports

Maintain tracking tools and update HR records

Update guidance notes and web content

Draft routine correspondence and responses to queries

Provide guidance to less experienced staff on procedures

General:

Monitor compliance with regulations through review of personnel actions

Assist with data collection, analysis, and preparation of presentations/dashboards for

decision-making

Support visualizations and update information materials (web pages, brochures)

Participate in special HR projects and ad hoc clean-up exercises by reconciling records and resolving inconsistencies

Competencies

Professionalism:

Knowledge of HR policies, procedures, and practices; ability to apply them in organizational settings

Ability to perform analysis, modeling, and interpretation of data for decision-making

Commitment to deadlines, persistence under challenges, and gender equality

Planning and Organizing:

Develops clear goals; identifies priorities; allocates resources effectively; foresees risks; monitors and adjusts plans; uses time efficiently

Client Orientation:

Considers all service recipients as clients; establishes partnerships; identifies needs and matches solutions; keeps clients informed of progress

Education

High school diploma or equivalent required

Training in HR or administration desirable

Knowledge of UN HR rules/procedures and HR systems (e.g., Umoja) an advantage

Proficiency in standard office software required

Work Experience

Minimum 7 years of progressively responsible experience in HR, administration, or related area required

Minimum reduced to 5 years for candidates with a first-level university degree or higher

Languages

English required

French desirable

How to Apply

For more information and job application details, see; Economic Commission for Africa Human Resources Assistant Jobs in Ethiopia

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