Economic Commission for Africa Chief of Section, Finance and Budget Jobs in Addis Ababa Ethiopia

This position is located in the Finance and Budget Section (FBS) in the Division of Administration (DoA) in the Economic Commission for Africa. The Chief, Finance and Budget Section, reports to the Director of DoA.

Responsibilities

Budget preparation

•Plans and co-ordinates review of budget submissions.

•Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from ECA Divisions, Sections, Sub-regional Offices, and IDEP, including programmatic aspects; ensures compliance with legislative mandates.

•Co-ordinates the preparation of budget submissions from managers.

•Provides substantive support and guidance to relevant intergovernmental and expert bodies in their budget review; secures requisite approvals from Headquarters and other relevant entities/bodies.

Budget administration

•Manages/issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.

•Monitors expenditures to ensure that they remain within authorized levels.

•Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

•Oversees the review and finalization of budget performance reports; monitors variances between approved budgets and actual expenditures.

•Provides substantive input in the preparation of papers and reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, the Fifth Committee and other policy-making organs, as appropriate.

Financial Management

•Manages procedures and practices for expenditure control and financial reporting of regular budget and extra-budgetary funds of ECA.

•Ensures consistent application and observance of the UN Financial Regulations and Rules and Instructions by: analysing the financial reporting requirements and coordinating preparation of financial statements based on International Public Sector Accounting Standards (IPSAS).

Interprets the Financial Regulations and Rules in the administration of the UN regular and extra-budgetary funds and reviewing accounting policies and practices, as appropriate. Implements financial decisions of the governing bodies, financial instructions from UNHQ and audit recommendations.

•Provides strategic advice and guidance on financial management issues by: analysing complex financial issues and making appropriate recommendations through the Budget and Financial Management System (BFMS).

General

•Provides advice and guidance, including training, to ECA Divisions, Sub-Regional Offices and IDEP staff on budgetary and financial policies and procedures, including results-based budgeting.

•Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.

•Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

•Prepares/finalizes reports for intergovernmental bodies and for management on budgetary issues, and correspondence, including guidelines, instructions.

•Reviews and analyses budgetary policies and procedures; makes recommendations for changes and/or modifications.

•Ensures the integrity of financial and management systems and the controls that underpin them.

•Plans, organizes and manages staff and work programme; plans and discusses individual work programmes with staff and evaluates their performance.

•Provides authoritative advice, financial interpretations, adaptations, and corrective actions in response to audits and other inquiries.

•Establishes ECA’s unified price list of services taking into consideration the efficiency and competitiveness of the services provided by ECA to any local, regional, and global clients.

•Assist ECA as required to drive the implementation of the Secretary General’s recommendation 5 along with the implementation of Business Operations Strategy (BOS), Common Back Office (CBO).

•Performs any other duties as assigned.

Act as the ECA’s focal point of the following areas

•Audit (Board of Auditors and internal auditor - OIOS); Umoja (including business intelligence and users access mapping); GSDM; Delegation of Authority; Cost recovery (including the ECA’s unified price list of services); Operations Management Team (OMT finance working group including BOS), and Joint Inspection Unit (JIU).

Work implies frequent interaction with the following

Budget, finance, accounts, and administrative

and substantive officers in ECA and headquarters;

Office of Internal Oversight Services (OIOS); external auditors.

Senior officials in the United Nations Common System organisations and other international organisations.

Senior Member State representatives in permanent missions, delegations, governments, etc.

Results Expected

Independently is responsibility for development and timely delivery of a well formulated medium-term plan and budget proposals. Improves administration of approved budgets, and efficiently and effectively manages the smooth functioning of a division.

Competencies

Professionalism

Knowledge of financial and budgetary principles and practices, budget management and financial administration of resources. Proven analytical skills and ability to provide technical advice in budget management to managers. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability

Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managerial Competencies

Leadership

Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands.

Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Managing Performance

Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field.

A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in budget and finance functions is required

A certification as CPA or ACCA is required.
Experience in the International Public Service Accounting Standards (IPSAS) is required.

Experience with enterprise resources planning (ERP), preferably SAP or equivalent is required.

Additional certification in CFA, CGMA, and CIA are highly desirable.

Experience with UN financial rules and regulations is desirable

Experience in international organizations is desirable.

Languages

Fluency in English (both oral and written) is required.

Fluency in oral and written French is desirable.

Knowledge of another UN official language is an advantage.

How to Apply

For more information and job application details, see; Economic Commission for Africa Chief of Section, Finance and Budget Jobs in Addis Ababa Ethiopia

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