DRC Supply Chain Officer – Procurement and Assets Management Jobs in Uganda

Purpose

Under the supervision of the Supply Chain Manager, and in support of DRC CO & Programmes, the Supply Chain Officer will assume responsibilities as described here below.

Duties and Responsibilities

Responsibilities will include, but not necessarily be limited, to the following:

Become the expert of DRC Procurement Operational Handbook, Policies & DRC Dynamics (erp) manual for Procurement

Handle the procurement of goods, services & works ordered by the Country Office and/or Programme department, in a cost-effective and transparent manner, ensuring best value for money

Ensure that all procurement is done according to DRC policies/guidelines, and Donors’ relevant requirements

Undertake procurement activities covering the pre-award, award (evaluation of bids), and the post award phases, such as: prepare tender dossier, review and verify technical specifications, launch tender procedure preparing all relevant tender document, conduct relevant market researches for procurement bid lists,
coordinate the Tender Opening Committee,
manage the award, handle vendor’s vetting,
assume the responsibilities for contract management and contract administration
prepare contracts and purchase orders
Handle the proper digital (Share Point) and hard copy filing of all procurement documentation following relevant SOPs Follow up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services and works informing all relevant stakeholders Work closely with Supply Chain / Logistics (Warehouse, Assets, Fleet) department to inform of upcoming deliveries etc Work closely with Finance department for payment follow up Work closely with Programmes department for continuous update on the requests raised

Update all Procurement and Contract Trackers, Suppliers’ list and any other Procurement reporting tool

Support for the preparation and implementation of DRC Dynamics (DRC ERP system) for the Supply Chain Procurement Module

Perform Procurement to Pay (P2P) activities in DRC Dynamics (erp) following implementation

Provide training and guidance to any new Supply Chain / Procurement and in general DRC employee on Procurement procedures and guidelines (preparation of presentations, staff inductions etc.

Perform other relevant duties as required and assigned by Supply

Chain Manager

Required Qualifications

A degree in Business Administration, or Supply Chain and/or Procurement

Any other relevant certification will be of an added advantage

4-5 years of previous relevant experience in Procurement; NGO experience in Procurement area is a plus

Excellent verbal and written English and Greek are required

Good numerical and IT skills (Microsoft Office, Excel, Word, Power Point; experience in erp systems – Microsoft 365 – is highly desired)
Excellent time management skills and ability to prioritize in the face of multiple tasks

Ability to be proactive and work systematically

Ability to work as part of a team, but also independently, if necessary

Flexibility and ability to cope with change

Ability to cope with high workload and under pressure

High business ethics

Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment

Holder of a valid driving license, B category (optional)

Required Skills & Qualities

Core Competencies of DRC

Striving for excellence

Collaboration

Taking the lead

Communication

Demonstration Integrity

Ability to work in a multinational and multicultural environment.

Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration.

Strong initiative and self-motivated, with a strong commitment to humanitarian principle and high sense of ethics.

Excellent communication skills, as well patience and politeness, are needed.

Ability to cope with high workload and stress and identify priority activities and assignments, and adjust priorities as required.

Multi-tasking and organizational skills are a must

How to Apply

For more information and job application details, see; DRC Supply Chain Officer – Procurement and Assets Management Jobs in Uganda

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