DRC NGO Human Resource Officer Jobs in Kampala

DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.



In Uganda, DRC assists the refugees from neighboring countries mainly DR Congo and South Sudan in the South West, West and West Nile region of the country.


DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighboring countries as well as to address the sustainable solutions for the refugees. DRC is also the lead of a Consortium (Save the Children, ZOA, and CEFORD) for the implementation of an EU Trust Fund project in Adjumani, Kiryandongo and Rhino camp.



The purpose of the position is to ensure smooth running of the day to day human resource activities for the entire country program. The position gives support to the field HR teams and the Country Human resource coordinator as well as all staff in the country program.


Key responsibilities


Payroll

  • Initiate and run all payrolls (Main payroll, Expatriate payroll and Casual payroll).
  • Ensure timely submission of monthly time sheets for International Staff.
  • Ensure that all staff receive their pay slips on time.
  • Manage any grievance pertaining to pay related issues that may be raised from time to time.


    Reporting

  • Consolidate the Country monthly HR API report and ensures timely submission.


    Contract administration

  • Prepare all national staff contracts and contract amendments.
  • Follow up on staff contracts and other staff documents in Liaison with Field HR focal persons and ensure that all the documentation is dully filed by the HR Assistant.


    Orientation

  • Coordinate the orientation process and help new staff with onboarding.
  • Ensure timely provision of the working tools to all new hires e.g. laptop, phone where necessary among others (Officers and Assistants).
  • Prepare all briefing schedules and also follow up to ensure that all new staff have been fully oriented.

    Leave Management

  • Review leave applications and manage the leave tracker for all staff both national and international staff.

    HR Administration

  • Expatriate administration i.e processing work permits, on boarding among others.
  • Work with the IT officer to update the office directory on a monthly basis.
  • Act as back up for the Country HR and Administration Manager
    during their absence.
  • On a day to day provide technical guidance to the HR Assistant.
  • Liaise with all field HR focal persons to manage the staff exit process from time to time.
  • Manage the medical insurance for national staff, this includes timely renewal, payment of invoices, tracking credit notes from provider.
  • Follow up on staff queries and challenges experienced with medical provider and escalating this to HR and Administration Manager.
  • Manage the occupational insurance scheme and address all grievances pertaining to occupation insurance.
  • Takes part in the recruitment process in close coordination with the Recruitment Assistant.
  • Carryout any other duties as assigned by your supervisor from time to time.


    Personal Specifications.


    Essential

  • University Degree in Human Resource Management, Business, or Social Science Degree specializing in Human Resources.
  • Minimum 3 years working experience in Human Resources with at least 2 years in a similar role within an INGO.
  • Experience in managing Payroll
  • Proven leadership skills and a competence in people management.
  • Full professional proficiency in English.


    How to apply


    Applications should be in English and include the following:

    A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.

    Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

    Please send your Cover letter, CV and Academic certificates by email to** recruitment@drcuganda.org by 18th July 2018 5:00 pm clearly indicating position name in the subject line. We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.



    For more information and job application details, see; DRC NGO Human Resource Officer Jobs in Kampala

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