DRC Finance and Administration Assistant Jobs in Uganda
DRC Finance and Administration Assistant Jobs in Uganda
Overall purpose of the role: The main purpose of this position is to facilitate the efficient and effective financial/administrative operation of the DRC field office.
She/he will ensure the compliance with all DRC Operations Handbook Manual (OHB) alongside donor policies, guidelines and rules and will seek and receive policy guidance/instructions and support from the Area Manager
Key Duties and Responsibilities
Finance:
Maintain Financial Files (physical and soft copies) and records according to DRC Operations handbook
Implement financial policies and procedures of DRC and Donors
Carry out weekly cash counts and reconciliations
Ensure that full accountabilities (documentation) are obtained for all expenditures in order to validate all financial claims
Prepare weekly cashbooks with complete documentation for review by the Finance officer and Area Manager by every Friday of the week
Properly enter and record transactions in the cash book on a daily basis
Prepare bi-monthly bank reconciliations
Process approved payments of suppliers/service providers on the basis of complete documentation
Support the Field Office to adequately prepare for both internal and external audits
Submit Project Files and related documents to DRC Country Office for backup storage both in soft and hard copy formats
Keep copies of all Finance documents submitted to DRC Country Office and the Field Office for reference as when required
Scan vouchers and supporting documents for submission to DRC Country Office on a monthly basis
Properly file all documents in accordance with Donor requirements and/or DRC OHB
Inform the Area Manager/Base Manager on Financial issues which can affect the execution of DRC Programmes
Ensure safe guarding of the available funds
Prepare payment vouchers and review order requests in accordance
with approved authority matrix and running budgets
Accurately prepare necessary documents, compile source documents and daily postings of all cash transactions in the cash book
Support and guide the cash team in the reconciliation and verification of cash beneficiary cards for authenticity and validity
Administration:
Provide support in the restocking and proper storage of office supplies/consumables at the Field Office
Ensure contracts are respected and paid for in accordance to agreed terms of payment
Manage any other relevant administrative management issues
Uphold the DRC’s Code of Ethics at all times
Experience and Technical Competencies:
1 to 3 years’ experience in the Finance or Accounting Field
Previous experience with International Non-Governmental Organization in similar or related position
Previous working experience in Refugee Operations is an asset
Experience in using ERP system is an added advantage
Good analytical skills
Ability to work under pressure with tight deadlines
Team player with ability to work under minimal supervision
Education:
University degree in Accounting, Finance or related relevant field
A professional qualification in Accounting is desirable
Languages
Fluency in English.
Fluency in local languages would be an asset.
How to Apply
For more information and job application details, see; DRC Finance and Administration Assistant Jobs in Uganda
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