Documentation / Declaration Clerk Jobs in Nairobi, Kenya

Documentation / Declaration Clerk Jobs in Nairobi, Kenya


Reference:

  • DC 2019

    Recruiter:

  • Stratostaff East Africa

    Location:

  • Nairobi, Kenya

    Available:

  • Immediately

    Category: Experienced

    Offer:

  • Neg.

    Profile Introduction:

  • Our client, one of the world’s leading logistic providers is seeking to recruit Documentation/Declaration clerk.

    Role Summary:

  • Based on the client site, the Documentation / Declaration clerk will report to the Client Supervisors at the Shipping Office on operational issues and the Onsite supervisor on staffing issues.
  • In this role you will follow a regular work plan, meet day-to-day short-term objectives and resolve issues through immediate action at the Shipping office.

    Qualifications

  • At least a Diploma in any Business-related field from a recognized institution;
  • Must be computer literate
  • 2 years’ experience in Clerical work

    Job Specification

  • Receive and check the documents brought by the shippers to confirm their correctness.
  • Tallying of documents with their respective weight dockets and attaching them to folders together with their respective CSD’s.
  • Processing of Mawb / Hawb on Ciel and loading of custom entries.
  • Ensure correct tariffs are captured on Awbs including traffic codes.
  • Typing / filling Eur1 forms, GSPs and Certificate of Origins.
  • Photocopying of all documents and payment of entries to the bank.
  • Securing phytosanitary certificates from Kephis for shippers who have agreement with the client to get phytosanitary certificates on their behalf.
  • Passing of the documents at the customs.
  • Ensuring all documents are taken to their respective airline offices on time.
  • Preparing of document handling reports and sending them to the clearing agents/ consolidators.
  • Endorsing all custom entries at the customs before they are dispatched to the shippers.
  • Dispatch of customs endorsed documents to the shippers.
  • Receive bookings placed
    by clients after office hours for dayshift staff to follow up.
    Compile customs documentation: EUR 1, Form A and Certificate of Origin.
  • Carry out accurate e-filing and plan for customs examinations where necessary.
    Hand over documentation to third party transport.
  • Ensure that cargo is handed over to the correct handling agent.
  • Ensure no misuse of company properties in the office.
  • Any other duties within the scope of your work as may be assigned by the Departmental Managers from time to time.

    Competencies and Job Requirements

  • Computer Literacy – this position requires good knowledge in data entry and Microsoft Office Suite. Knowledge in ERP systems e. g Simba System, KEPHIS, will be an added advantage.
  • Teamwork – Documentation/Declaration clerks need to communicate and coordinate with one another Office staff to perform duties and tasks and ensure all processes are done correctly
  • Math skills – Documentation/Declaration clerks will use basic arithmetic in customs entries, airway bill preparation and valuation of consignments.

    How to Apply

  • If you are qualified and up to the challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke by 14th January 2019.
  • Please note that only qualified candidates will be contacted.
  • Stratostaff is an Equal Opportunity Employer

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