Digital Green Finance and Administration Officer Jobs in Ethiopia

Digital Green Finance and Administration Officer Jobs in Ethiopia

Job Id: 226974

Category: Accounting and Finance

Location: Addis Ababa

Career Level: Senior Level (5+ years experience)

Salary:

Job Description

About Digital Green

Digital Green is an international non-government organization that empowers smallholder farmers to lift themselves out of poverty by harnessing the collective power of technology and grassroots-level partnerships.

We join forces with governments, private agencies and, most importantly, rural communities themselves to co-create digital solutions that help smallholder farmers increase productivity and income.

In Ethiopia, Digital Green is working in four regions (Tigray, Amhara, Oromia, SNNP) in introducing and scaling video-extension approach, in partnership with the Ministry of Agriculture and Regional Bureaus of Agriculture and Natural Resource.

For more information, please visit Digital Green’s website:www.digitalgreen.org.

Digital Green is seeking to recruit a qualified Finance and Administration Officer for its country program in Ethiopia. Digital Green is entering an exciting phase of development as it expands to additional digital solutions, agricultural commodities and geographies.

As part of this expansion, Digital Green is building a team of exceptional individuals with a passion for finding solutions to pressing development problems. This is an exciting opportunity to join Digital Green’s growing team in Ethiopia, supporting our ongoing and new programs.

Job Summary

Reporting to the Senior Finance Manager, the job holder is responsible for supporting the day-to-day activities of the Finance and Administration unit of Digital Green.

These include travel and training expenses tracking, handling petty cash, office management, office equipment maintenance, contract administration, and fixed asset and stock management.

In general, the job holder is responsible to support the effective functioning of Digital Green Ethiopia’s Finance and Administration services in accordance with set administrative and financial policies and procedures of the organization.

Key Responsibilities

A. Financial Management Responsibilities

Manage Digital Green’s “Travel Management System (Concur)” for payments and settlements of all staff travel and training advances and expenses.

Responsible for review of all staff travel and training documents, prepare payments and file, i.e. record entries in QuickBooks, printed vouchers, and maintain supporting documents.

Assist in delivering cheques and transfer letters to the bank, collect bank slips, debit/credit advices, bank statements, and keep files updated in a timely manner.

Ensure that staff travel advances are settled and aging advances are followed up in a timely manner.

Manage petty cash, its monthly replenishment, and coordinate with the Senior Finance Manager to conduct surprise cash count as per standard procedures.

Maintain and track the status of all contractual agreements and prepare payments.

Assist in

the preparation of monthly financial reports.

Assist with all necessary tasks required during annual internal/external audit.

Responsible to assist in the implementation of accounting policies, systems, and procedures for the Ethiopia office and resolve issues as they arise.

Ensure adherence to budgets, Grant of Authority, ACSO requirements and financial rules and procedures

B. Administrative Support

Maintain asset tagging, asset registration and insurance coverage, donated items, stock management.

Manage and maintain records of the office IT and communication services and equipment, including office internet, dongles, telephone, polycom, etc.

Maintain separate Employee Asset Register which lists records of any equipment under each employee’s custody, i.e. laptops, dongles, camera, PICO, and other equipment related to their daily activities.

Responsible for all office administration, including office upkeep and tidiness.

Receive all procured goods from Logistics & Procurement Officer using Good Receiving Note, maintain stock register, and issue (after approval) stocks using Store Issue Voucher as per organizational procurement procedures.

Record, update, and maintain all fixed assets, donated items, conduct physical verification of the inventory together with the Senior Finance Manager.

Job Requirements

Qualifications and Experiences

Bachelor Degree or above in Finance or Accounting.

Minimum 8 years of experience working in financial analysis, accounting, financial management.

Experience in administrative services is of an advantage.

Relevant experience working in INGO/non-profit sector is highly preferred

Skills and Competencies

Excellent command of written and spoken English

Knowledge of analytical tools and applications like MS Excel, Access etc.

Computer skills to generate reports and operate financial software (QuickBooks)

Understanding of ACSO requirements.

Ability to manage multiple projects and processes in parallel.

Strong interpersonal and communication skills.

Strong willingness to deliver quality results with a desire to achieve organization’s ultimate aims.

Ability to work well under pressure and with multiple impeding deadlines.

Strong coordination, collaboration and communication abilities when working with program teams and technical teams.

Willingness to take on challenging tasks/ assignments beyond immediate responsibility

High level of personal and professional integrity and trustworthiness

Compensation

Digital Green is a great place to work and prides itself on a competitive and comprehensive compensation and benefits package. Digital Green is proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to religion, sex, national origin, disability status, or any other characteristics protected by law.

How to Apply

Interested and qualified applicant should apply through the link below

https://digitalgreen.applytojob.com/apply/qJrLOjrHBU

The deadline for submission of applications is on October 30, 2019.

Only short-listed candidates will be contacted.

Digital Green Finance and Administration Officer Jobs in Ethiopia