Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Personal Assistant Jobs in Ethiopia

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Personal Assistant Jobs in Ethiopia


Job Id: 223294

Category: Admin, Secretarial and Clerical, Business and Administration

Location: Addis Ababa

Career Level: Senior Level (5+ years experience)

Salary:

Job Description

Personal Assistant

GIZ- Internal/External Vacancy Announcement #161/2019

GIZ- SURED

Background

As a provider of international cooperation services for sustainable development and international education work, GIZ - Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.

We have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security.

Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions. Of our 18,260 employees in some 120 countries, almost 70 per cent are national personnel working in the field.

As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards with regard to transparency and accountability. German and European values are central to our work.

The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments benefit from our services, too.

In Ethiopia GIZ has been implementing development programmes on behalf of the German government for over 40 years jointly with our national partners.

The focus of our work in the country is on vocational education, sustainable use of natural resources, land management and food security, biodiversity and forestry.

Further programmes enhance the development of a sustainable textile sector and renewable energies.

GIZ-SURED (Sustainable Use of Rehabilitated Land for Economic Development 2018–2020) will be focusing on the economic development and sustainable utilization of rehabilitated areas.

Against this background, GIZ Ethiopia is looking to recruit a personal assistant for GIZ-SURED- Project as specified:

Position: Personal Assistant

Application deadline: September 28, 2019

Required Candidates: One

Place of Work: Addis Ababa

Responsibilities:

The Assistant to the technical team leader takes on a role supporting the team leader fulfilling his/her tasks. He/she assists the team leader in all program related aspects and daily operational tasks.

Thereby, he/she ensures the confidentiality of all administrative and managerial issues contributing to a smooth running of decision makings.

The assistant supports smooth communication flow with the technical unit team leader on his/her requirements to facilitate his/her agenda with relevant staff, partners (internal and external), as well as timely and reliable planning and organizing of events.

He/she organises the secretariat according to internal and external demands by planning, coordinating and organising upcoming appointments and tasks, properly addressing and clarifying content-related issues and completing everyday paper and
clerical work that is assigned to him/her.

Further, he/she exercises good communication management contributing to information and knowledge management, developing sound documentation of processes and themes.

Tasks:

  • Organizes and coordinates the technical team leader’s schedule, including arranging necessary travel-logistics (booking of flights, hotels, processing visa-requests)
  • Manages incoming and outgoing correspondence for the team leader, prioritizes and organizes it.
  • Reminds, updates and notifies the team leader of daily appointments/ meetings and provides briefings as necessary.
  • Drafts replies and any other letters in the name of the team leader.
  • Prepares, organizes and keeps various kinds of information and materials for the team lead and/or meetings as requested.
  • Assists in creating and maintaining a filing system for the team lead’s office according to GIZ rules and regulations.
  • Organizes and participates in internal and external meetings and workshops to assist the team leader (i.e. with supporting documentation), including booking of venues.
  • Follows-up on internal and external meetings and workshops with participants (i.e. disseminating minutes, information, etc.).
  • Treats information confidentially, specifically in the areas of personnel and finance.
  • Performs other duties and tasks at the request of team leader.

    Job Requirements

    Qualifications and Experience:

  • Degree in business administration or similar area.
  • Minimum of 5 years professional experience in international organization
  • Good knowledge of GIZ structure or experience in similar international work environment
  • Excellent knowledge of English and Amharic language, written and spoken.
  • Excellent communication skills, able to adapt to different target groups.
  • Good working knowledge of standard computer applications such as MS Office: outlook, word, excels, PowerPoint.
  • Excellent self-organizational and management skills with a problem-solving and results-oriented attitude.
  • Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate.
  • Ability to work independently, unsupervised and as part of a multicultural and international team.
  • Ability to work under time pressure and being able to multitask.
  • Stress tolerance and patience.
  • Discipline and punctuality.
  • Willingness to learn and obtain further skills as required by the tasks to be performed – corresponding measures is agreed with management.

    How to Apply

    Application procedure:

    Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Ethiojobs or Email: hreth@giz.de

    Note: -

    Please make sure you mention the Vacancy Number ‘Personal assistant #161’ in the subject line of your email application. Due to large number of applications we categorise applications with the vacancy numbers.

    Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

    We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

    Applications from qualified women are encouraged.

    Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Personal Assistant Jobs in Ethiopia

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