Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Contract Officer Jobs in Ethiopia

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Contract Officer Jobs in Ethiopia

Job Id: 224026

Category: Business and Administration, Legal

Location: Addis Ababa

Career Level: Senior Level (5+ years experience)


Job Description

Contract Officer

Internal/External Vacancy Announcement #164/2019

GIZ- STEP Programme


As German organization for international development cooperation with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes in more than 80 partner countries.

In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on commission of the Ethiopian government and international donors.

The Second Ethiopian Growth and transformation Plan (GTP II) assigns a key role to the education sector for accelerating economic growth, achieving developmental goals and becoming a middle-income country by 2025.

The Ethio-German Sustainable Training and Education Programme (STEP), co-financed by the European Union and the Norwegian Agency for Development Cooperation (NORAD), improves the employment prospects of young Ethiopians by promoting quality and relevance in vocational training and higher education.

The programme establishes strong linkages between the education and the private sector to support the development of a modern education system geared towards employment and economic growth.

The programme supports the agro-industrial development of the country through the development of long- and short-term trainings in the agro-processing parks and the establishment of agro industry incubator units. Currently GIZ-STEP would like to recruit a qualified Contract officer as per the details below:

Position: Contract officer

Place of Work: Addis Ababa

Required Candidate: One

Application deadline: October 05, 2019


The contract officer professional is responsible for the following points:

  • communicate with the GIZ country office and GIZ headquarters concerning all matters of service procurement and contracting (incl. service contracts, grants, financial agreements, local subsidies, etc.)
  • follow up on the status of the contracting processes of the program with country office and headquarters
  • develop and apply monitoring tools to follow up on the status of contract processes
  • Monitor and control financial settlement of the contract and monitor the financial disbursement of the contracts
  • support program staffs in preparation of contract documents and inform program staff on time about the status of contracting, particularly in the event of delays

    The Contract professional performs the following tasks:


    1. Contracting (individual, consulting firm contract including Financing and local subsidy agreements)

  • Support in the preparation of contracts and to develop and implement contracts in the program office for amounts assigned to the program office as per GIZ rules and regulations.
  • Monitoring and follow-up contract status with the Country office/Head quarters
  • Coordinate all requests of components and ensure that the requests include all necessary documents for contract process and to check the plausibility of contract service request
  • Processes complaints
    from project staffs
  • To give guidance and orientation to partner grant recipients from GIZ.
  • Assist with preparation of important documents to process a contract
  • To contribute to the development and proper maintenance of contracting Policies and procedures with in the program office.
  • To contribute to the Team’s effectiveness in the program office by helping to develop and share good practice on the contract process
  • Liaison with the GDCO/Head Quarters.
  • To provide specialist advice and guidance on contracting and related issues to the program office staffs
  • Manage the filing, storage and security of contractual documents
  • To focus on Customer services and respond to customer inquiries regarding contract process

    2. Financial Aspect of the contract

  • To assist contractors in filling proper format for contract invoice and follow up on the payment process in the project, country office and Head quarters
  • To make sure and follow up on proper closing of contract values
  • Follow up on outstanding open contracts in the monthly receivable overview of the program
  • Follow up on the settlement of local and international grant agreement, Financing agreement and Local subsidy of the recipients on plausibility check on the settlement document
  • To give guidance to the recipients of grant agreements, Financing agreement and local subsidy on the financial settlement documentation

    Job Requirements

    Required qualifications, competences and experience


  • BA in business administration, business in Law, recognised commercial diploma in business administration

    Professional experience

  • At least 7 years’ professional experience in a comparable position in GIZ or similar organisation
  • Experience in contract preparation and contract management

    Other knowledge, additional competences

  • Outstanding knowledge of Contracting
  • Knowledge of national and international contract law and regulations
  • Knowledge of GIZ internal rules and regulations
  • ability to work under pressure
  • very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • very good knowledge of the European language widely used in the country, ideally a knowledge of German
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

    How to Apply

    Application procedure:

    Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email:

    Note: -

    Please make sure you mention the vacancy number and position title ‘Contract Officer #164’ in the subject line of your email application.

    Due to large number of applications we categorise applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

    Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

    We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

    Applications from qualified women are encouraged.

    Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Contract Officer Jobs in Ethiopia

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