Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Officer Jobs in Ethiopia

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Officer Jobs in Ethiopia

Job Id: 224918

Category: Admin, Secretarial and Clerical

Location: Addis Ababa

Career Level: Senior Level (5+ years experience)

Employment Type: Full time


Job Description

Administrative Officer

Internal/External Vacancy Announcement #166/2019

GIZ- AU Program


The Network of Excellence for Land Governance in Africa (NELGA) is a partnership of over 50 institutions of higher education across Africa which have proven leadership in education, training and research in one or more aspects of land governance.

NELGA has been established by the African Land Policy Center (ALPC) with support of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) in collaboration with other partners.

The main objectives of NELGA include:

  • Enhancing training opportunities and curricula on land governance in Africa
  • Promoting demand driven research on land policy issues
  • Connecting scholars and researchers across Africa through academic networks
  • Sourcing/collecting data and information for monitoring and evaluation on land policy reforms To coordinate its activities and facilitate implementation of the Network in the different African regions, seven (7) NELGA Nodes—regional coordination units—have been established.

    These are: Northern Africa: Institut Agronomique et Veterinaire Hassan II, (in Morocco); Southern Africa: Namibia University of Science and Technology; Eastern Africa: Ardhi University (based in Tanzania); Anglophone West Africa: Kwame Nkrumah University of Science and Technology, (based in Ghana); Francophone West Africa: University Gaston Berger de Saint-Louis (in Senegal); Central Africa: University Yaoundé I, (Cameroon) and the University of Western Cape in South Africa as a technical node.

    A secretariat for NELGA is currently being established and will be hosted by the United Nations Economic Commission for Africa (UNECA).

    The NELGA secretariat will serve as the administrative office of NELGA and will be responsible for liaising with the Regional Nodes and acting as the link between the Nodes and other partners. Other functions of the Secretariat will include:

    GIZ AU Office Ethiopia would like to recruit fulltime Intern as per the detail below: -

    Position: Administrative officer

    Place of Work: Addis Ababa

    Application deadline: October 13, 2019

    Required Candidate: One

    Job Requirements

    Responsibilities and Duties: -

  • Facilitate and enhance communication between partners
  • Development and implementation of network structures (decision-making, NELGA membership, governance)
  • Organize
    NELGA Steering Committee Meetings and support implementation of decisions
    Development of a sustainability strategy
    Partnerships and resource mobilisation
  • Coordinate joint activities between the Nodes and NELGA institutions (e.g. research, trainings and knowledge exchanges)
  • Knowledge management and communication for NELGA, including NELGA virtual platform and website, Data Repository, Conference on Land Policy in Africa (CLPA), NELGA Journal)
    Organization and logistics of meetings and events

    Overall responsibility and purpose

  • As an administrative professional you provide administrative services for the secretariat and ensure that financial and administrative regulations are complied with.

    Your specific tasks are:

  • Organise administrative and logistical aspects of project activities (meetings, workshops etc.);
  • Manage and prioritise incoming and outgoing correspondence (post, fax, email) and filing of documents;
  • Travel and event Management, incl. booking of flights and accommodation and provide travellers with all the necessary information for their inbound travel;
  • Support preparation, monitoring and documentation of local consultant contracts;
  • Provide input on administration & finance monitoring and help prepare secretariat budget planning;
  • Perform other duties and tasks at the request of management.


  • University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA) or related field;
  • At least 5 years of professional experience in a comparable position;
  • Broad experience of management and administration and basic understanding of financial planning and accounting;
  • Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, Outlook, Excel);
  • Flexibility and being able to work in a multi-cultural team;
  • Very good working knowledge of English language, ideally a knowledge of French.

    How to Apply

    Application procedure:

    Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email:

    Note: -

    Please make sure you mention the vacancy number and position title ‘Administrative Officer #166’ written on the subject line of your email application. Due to large number of applications we categorise applications with the vacancy numbers.

    Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

    We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

    Applications from qualified women are encouraged.

    Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Officer Jobs in Ethiopia

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