Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administration assistant / Receptionist Jobs in Ethiopia

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administration assistant / Receptionist Jobs in Ethiopia

Job Id: 223494

Category: Admin, Secretarial and Clerical

Location: Addis Ababa, Addis Ababa

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Full time

Salary:

Job Description

Administrative assistant/ Receptionist

Internal/External Vacancy Announcement #163/2019

GIZ- SDR Programme

Background

As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.

In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors.

The Ethiopian government recognizes the high economic value of livestock and its products like milk, meat and leather produced through the traditional pastoral farming.

Therefore, the pastoral and agro-pastoral population is supported in strengthening their drought resilience, allowing them to adapt their farming system to a changing natural and economic environment.

German development cooperation participates with the program “Strengthening Drought Resilience of the Pastoral and Agro-Pastoral Population in the Lowlands of Ethiopia” (SDR) in selected pilot areas in Afar and Somali.

Major activities will be participatory land use planning with all stakeholders in selected kebeles, water harvesting, and rehabilitation of degraded rangeland followed by participatory rangeland management as well as training for pastoralists, administration and service providers.

To set this new program up, a team of experts is needed keen to work for pastoralists communities. The jobs will offer the opportunity to form together a challenging project.

For its SDR program activities, GIZ is looking, for an Administrative assistant/ Receptionist as per the detail below:

Position: Administrative assistant/ Receptionist

Place of Work: Addis Ababa

Required Candidate: One

Application deadline: September 30, 2019

Responsibilities:

Liaising with customers in a service-oriented manner on behalf of the office by providing a professional phone service, personally welcoming visitors, ensuring registration and maintaining a high standard in the reception area

Dealing with phone calls, ensuring incoming and outgoing calls are efficient and uninterrupted

Responsible for flight and taxi bookings for the SDR programme in all three offices

Responsible for the administrative processes and follow up involved in flight bookings

Assisting the SDR office manager with his/her tasks

Assisting with filing documents in reference files in line with GIZ’s filing rules

Tasks

Answers and accepts phone calls and messages and/or forwards them timely and accurately

Travel management for SDR staff and partners, this includes:

Booking domestic and international flight tickets

and ensuring all documentation is in place

Arranging transport services either with SDR vehicles or taxis service providers

Arranging accommodation for arriving staff, partners, short-term and long-term experts and other visitors

Follow up of settlement of flight tickets by collecting boarding passes and compiling as well as preparing documentation for settlement process in coordination with Finance team for payment in coordination

Assisting visitors with other logistical issues (e.g. visa, security check, hotel, general information etc.) during their assignment in coordination with the office manager

Maintaining information board for duty trips and leave days

Ensuring that the necessary office supplies are available

Reporting damage on GIZ SDR property to the Office Manager, organises and monitors the service and repair of office equipment
Supporting the SDR staff in any other office management duty needed, such as photocopying, scanning and scans documents as needed

Works according to GIZ rules and regulations, treats information confidentially, specifically in the areas of personnel and finance

Ensuring that tasks are carried out smoothly within the assigned area of responsibility

Performs other duties and tasks at the request of management

Job Requirements

Required qualifications, competences and experiences

Completion of a college education or similar

Certificate/diploma or similar qualification from a recognised college

At least 3-5 years professional experience in a comparable position

Very good spoken and written English and Amharic skills

Additional competences

Excellent working knowledge of ITC technologies (related software (word, excel, powerpoint), phone, fax, email, the internet) and computer applications (e.g. MS Office)

Good self-organizational skill

Ability to work structured and maintain the overview in a complex environment

Ability to work independently and as part of a team

Ability to work under time pressure

Stress tolerance and patience

Discipline and punctuality

Meeting guests and visitors with a friendly demeanour

Maintaining confidentiality and observing data protection and associated guidelines where appropriate

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV via Ethiojobs or Email: hreth@giz.de

Note: -

Please make sure you mention the vacancy number and position title ‘Administrative assistant/ Receptionist #163/2019’ in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administration assistant / Receptionist Jobs in Ethiopia