Department of Management Strategy, Policy and Compliance Office of Human Resources Senior Administrative Assistant Jobs in Kenya

This position is in the front office of the Administrative Law Division (ALD), Office of Human Resources (OHR), Department of Management Strategy, Policy and Compliance (DMSPC).

The incumbent reports to the P-4 Administrative Officer (Coordination).

ALD oversees implementation of UN standards of conduct, provides strategic/legal advice on internal justice matters, represents the Secretary-General before the UN Dispute Tribunal, and supports managers in addressing conduct and discipline issues.

Responsibilities

Human Resources Management:

Coordinate and handle actions related to HR activities (recruitment, placement, promotion, relocation, performance appraisal, job classification, separation, training) ensuring consistency with UN rules and procedures

Liaise with central administration/executive services as required

Coordinate staff selection process, maintain files, and track status of job openings

Provide information and advice to staff/consultants on conditions of service, duties, responsibilities, and entitlements under Staff Rules and Regulations

Budget and Finance:

Provide expert assistance in preparation and development of ALD’s work programme and budget

Monitor budget/work programme regularly; suggest and implement reallocations of resources

Collect data from databases and prepare customized financial reports

Review, analyze, and assist in finalizing cost estimates and budget proposals

Assist managers in elaborating resource requirements for budget submissions

Monitor budget implementation/expenditures; recommend reallocations as necessary

Assist with requisitions for goods/services ensuring correct expenditure charges and fund availability

Monitor extra-budgetary resources, review agreements and cost plans for compliance

Assist in preparation of budget performance submissions and reports, analyzing variances

General Administration:

Provide guidance, training, and daily supervision to general service staff

Coordinate extensively and liaise frequently with ALD teams

Perform administrative duties (official travel, monitoring accounts, consultant payments, space planning, office technology needs and maintenance)

Contract Administration:

Prepare and process UN forms and permissions for ALD staff, including grounds passes and swipe-card access

Competencies

Professionalism:

Ability to perform a

broad range of administrative functions (budget, HR, database management)

Knowledge of UN administrative, financial, and HR rules and regulations

Ability to analyze, model, and interpret data for decision-making

Commitment to gender equality and equal participation of women and men

Communication:

Speaks and writes clearly; listens and responds appropriately; tailors language and style to audience; demonstrates openness in sharing information

Teamwork:

Works collaboratively; values others’ input; supports group decisions; shares credit for team accomplishments

Planning and Organizing:

Develops clear goals; identifies priorities; allocates resources effectively; foresees risks; monitors and adjusts plans; uses time efficiently

Education

High school diploma or equivalent required

Work Experience

Minimum 10 years of experience in administrative services, finance, accounting, audit, HR, or related area required

Minimum reduced to 8 years for candidates with a first-level university degree or higher

At least 2 years of experience in recruitment at UN or similar international organization, including interviewing and candidate vetting required

Experience in results-based budgeting required

Experience in change management and implementation of new initiatives desirable

Experience in data analytics desirable

Languages

English required

French is a working language of the UN Secretariat

How to Apply

For more information and job application details, see; Department of Management Strategy, Policy and Compliance Office of Human Resources Senior Administrative Assistant Jobs in Kenya

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