Department of Management Strategy, Policy and Compliance Office of Human Resources Administrative Assistant Jobs in Kenya

This position is in the Conduct and Discipline Service (CDS) within the Administrative Law Division (ALD), Office of Human Resources (OHR), Department of Management Strategy, Policy and Compliance (DMSPC).

The Administrative Assistant reports to the Senior Programme Management Officer of CDS.

ALD oversees implementation of UN standards of conduct, provides strategic/legal advice on internal justice matters, represents the Secretary-General before the UN Dispute Tribunal, and supports managers in addressing conduct and discipline issues.

Responsibilities

Human Resources Management:

Assist Senior Administrative Assistant with HR activities (recruitment, placement, promotion, relocation, performance appraisal, job classification, separation, training) ensuring consistency with UN rules and procedures

Conduct vetting of civilian, military, and police personnel for prior misconduct while in UN service; collaborate with CDS and OICT colleagues to update vetting process/system (Case Management Tracking System – CMTS)

Monitor CDS staffing table and prepare statistical data/charts

Budget and Finance:

Assist Senior Administrative Assistant in preparation and review of financial and HR proposals/requirements of CDS

Support elaboration of resource requirements for budget submissions

Assist in preparation of budget performance submissions and finalization of budget performance reports

General Administration:

Provide administrative support to Chief of CDS, including calendar management

Draft routine correspondence to respond to enquiries on administrative, financial audit, and personnel matters

Perform other administrative duties as required (official travel, monitoring accounts, consultant payments, space planning, office technology needs and maintenance)

Competencies

Professionalism:

Ability to perform broad administrative functions (budget, HR, database management)

Knowledge of UN administrative, financial, and HR rules and regulations

Ability to analyze, model, and interpret data for decision-making

Commitment to gender equality and equal participation of women and men

Teamwork:

Works collaboratively; values others’ input; supports group decisions; shares credit for team accomplishments

Planning and Organizing:

Develops clear goals; identifies priorities; allocates resources effectively; foresees risks; monitors and adjusts plans; uses time efficiently

Education

High school diploma or equivalent required

Work Experience

Minimum 7 years of experience in administrative services, finance, accounting, audit, HR, or related area required

Minimum reduced to 5 years for candidates with a first-level university degree or higher

At least 1 year of experience in recruitment at UN or similar international organization required

Experience in results-based budgeting required

Experience in data analytics desirable

Languages

English required

French desirable

How to Apply

For more information and job application details, see; Department of Management Strategy, Policy and Compliance Office of Human Resources Administrative Assistant Jobs in Kenya

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