Department for General Assembly and Conference Management Meetings Services Assistant Jobs in Kenya

Department for General Assembly and Conference Management Meetings Services Assistant Jobs in Kenya; The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and supports programme implementation of UNEP, UN-Habitat, and the Resident Coordination System globally, as well as other UN offices in Kenya. These roster positions are located in the Meetings Management Unit, Division of Conference Services, UNON, and report to the Senior Meetings Assistant. The Meetings Services Assistant provides logistical and administrative support to ensure smooth delivery of conference and meeting services.

Responsibilities

Assist assigned Meetings Services Assistants in meeting rooms.

Receive, sort, and organize official documentation for meetings in interpretation booths.

Set up seating arrangements in meeting rooms based on approved protocol and room charts.

Deliver documents, speeches, and background material to the podium, interpreters, report writers, and participants.

Participate in setting up preparation rooms.

Liaise with technical services to resolve problems with equipment (headphones, microphones, language channels).

Check availability of conference material and logistics prior to meetings.

Stay alert on communication tools to exchange urgent information.

Perform other related duties as required.

Competencies

Professionalism: Knowledge of office and meeting support, document distribution, and conference management. Demonstrates competence, persistence, and calmness under pressure. Commitment to gender equality.

Communication: Speaks and writes clearly, listens attentively, interprets messages correctly, and

shares information openly.

Teamwork: Works collaboratively, values others’ input, supports group decisions, and shares responsibility for team outcomes.

Education

Completion of high school diploma or equivalent required.

Supplementary training in conference services, Microsoft Office applications, email, and database management desirable.

Work Experience

Minimum of two (2) years of relevant experience in meetings planning, conference support, library work, or related areas required.

Experience requirement reduced by two (2) years for candidates with a first-level university degree.

Experience with UN or other international organizations’ conference policies and procedures desirable.

One (1) year or more of experience in data analytics or related area desirable.

Languages

English required.

Knowledge of Arabic, Chinese (Mandarin), Spanish, Russian, or French desirable.

How to Apply

For more information and job application details, see; Department for General Assembly and Conference Management Meetings Services Assistant Jobs in Kenya

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