Department for General Assembly and Conference Management Editorial and Desktop Publishing Assistant, French Jobs in Kenya

Department for General Assembly and Conference Management Editorial and Desktop Publishing Assistant, French Jobs in Kenya

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya.

UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).

This post is located in the French Translation and Text Processing Unit, Translation and Editorial Section (TES) of the Division of Conference Services at the United Nations Office at Nairobi. Under the direct supervision of the Team Leader, Text Processing Unit in the French Language Unit and within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

Responsibilities

• Produces camera-ready documents for reproduction by formatting complex documents in desktop publishing layout. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.

• Performs proof-reading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.

• Participates, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.

• Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.

• Compiles documents or reports for translation and/or revision.

• Assists and replaces the Assistant Supervisor, when needed.

• Trains and guides temporary and junior staff in the processing of basic and more complex documents.

• Compiles submitted corrections and edits documents in relevant language, according to required format.

• Rotates in day and night shifts, as well as weekend on-call duties, as needed.

• Stays available for overtime and on-call assignments, depending on the needs of the service.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures.

• Ensures that requirements and background information used for data analysis are documented.

• Performs other related work as required.

Competencies

Professionalism: Knowledge of editorial practices and desktop publishing, including typographic standards; proficiency in the language of the unit and in United Nations terminology; knowledge of United Nations structure and rules of procedure of various organs, including documents production system; ability to perform analysis, modeling and interpretation of data in support of decision-making.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Completion of High school diploma or equivalent is required.

Must have passed the United Nations English Verbal Reasoning Test (EVRT) and specialized tests, i.e., grammar, verbatim, formatting and speed typing in the language of the Unit.

The EVRT will be administered to shortlisted candidates before any written assessment and competency based interview.

Work Experience

At least five (5) years of relevant working experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.

Experience with editorial rules and desktop publishing, including typographic standards, is desirable.

Work experience one (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in French which must be the candidate's main language with proficiency in spelling and grammar, is required.

How to Apply

For more information and job application details, see; Department for General Assembly and Conference Management Editorial and Desktop Publishing Assistant, French Jobs in Kenya

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