Department for General Assembly and Conference Management Desktop Publishing Assistant Jobs in Kenya

Department for General Assembly and Conference Management Desktop Publishing Assistant Jobs in Kenya

Posting Title: Desktop Publishing Assistant, G5

Job Code Title: Desktop Publishing Assistant

Department/Office: Department for General Assembly and Conference Management – DCS Nairobi

Duty Station: Nairobi

Posting Period: 12 September 2022 - 11 October 2022

Job Opening Number: 22-Conference Services-UNON DCM-188987-R-Nairobi (X)

Staffing Exercise: N/A


  • Conceptualize and develop design proposals for review by clients by converting ideas, statistical information, illustrations, photographs, raw text, vector graphics, mapped images, and other graphic elements into finished files to be output as PDF for digital printing.

  • Enhancing and colour profiling the Photographs/Text/Graphics/Artwork in Photoshop and Illustrator, convert data in info-graphics in Illustrator and some patchwork artwork in PhotoShop.

  • Prepare Excel format files to be converted to charts and infographics, flow the data from excel format to Illustrator files for creation of info-graphics

  • Prepare files for final production and Outputting of material and create Print PDFs or interactive PDF for uploading to the websites of UN clients.

  • Ensure the format and the quality of the artwork files are up to standard before exporting to a print or digital PDF.

  • Complete daily production statistical information as required as daily data outputs of layout and design and Perform other duties as required by the section's Chief, and Supervisor.

  • Independently undertake design assignments, for a variety of UN meetings (e.g., major conferences, observances, events, and campaigns, etc.); during the desktop publishing work to ensure minimal errors occur.

  • Ensure the format and the quality of the artwork files are up to standard before exporting to a print or digital PDF.

  • Perform other related work as required.



    Good level of knowledge in publishing works, including digital publishing technologies, typographic standards and documents production system.

    Proficiency in desktop publishing, including typographic standards.


    Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise

    Client Orientation]

    Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view


  • High School Diploma or equivalent is required.

    Further training in graphic design industry or related graphics arts study from a recognized national institution is desirable.

  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

    Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United
    Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

    Work Experience

  • A minimum of five (5) years of relevant work experience in digital design publishing or related areas is and proficiency in Adobe Creative Suit packages as InDesign, Illustrator, Photoshop is required.

  • Experience in web design is desirable.

  • One (1) year or more of experience in data analytics or related area is desirable.


    English and French are the working languages of the United Nations Secretariat.

    For the post advertised, fluency in oral and written English is required.


    "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.


    Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

    Special Notice

    Appointment against this post is for an initial period of one year and may be subject to extension.

    This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.

    All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.

    A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

    Internal Applicants – when completing the PHP, ensure ALL fields, all professional experience and contact information are completed and up to date.

    This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

    How to Apply

    For more information and job application details, see:
    Department for General Assembly and Conference Management – DCS Nairobi Desktop Publishing Assistant Jobs in Kenya

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