Department for General Assembly and Conference Management – DCS Nairobi Publishing Assistant Jobs in Kenya

Department for General Assembly and Conference Management – DCS Nairobi Publishing Assistant Jobs in Kenya

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference, and information services (www.unon.org).

This post is located in the Publishing Services Section, Division of Conference Services, at the Nairobi duty station. Within limits of delegated authority and reporting to the Publishing Production Coordinator (Digital Press) will be responsible for the following duties:

Responsibilities

Participates, as a member of a team, in operating digital printing equipment.

Operates the digital printing equipment in accordance with the Standard Operating Procedures (SOPs).

Takes responsibility for identifying hazardous tasks/operations in accordance with the guidelines set out in the SOPs and follows environmental guidelines and recommendations set out by the environmental management review team.

Operates finishing equipment attached to digital printing equipment.

Receives jobs in a variety of formats, e.g. PDF or native file (Adobe Creative Suite).

Interfaces, as required, with the Publishing Section Team Leads to ensure a complete understanding of the job.

Maintains knowledge to observe health and safety practices requirements of job and equipment.

Maintains a clean and well-organized work area.

Informs supervisor of equipment problems.

Performs operator level maintenance on the digital printing equipment in accordance with manufacturer/vendor’s specifications.

Monitors and manages inventory of supplies.

Orders and stocks supplies as instructed by supervisor.

Assists more junior staff as required.

Rotates in shifts, as well as weekend on-call duties, as needed.

Depending on the needs of the service, availability for overtime is expected.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Performs other related work as required.

Competencies

Professionalism: Knowledge of policies, processes and procedures related to the production of documentation and publications. Knowledge in the use of modern digital printing and finishing equipment such as large inkjet color digital press, digital paper cutters, thermal wide format laminators, digital booklet finishing units,

die cutting equipment, etc. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Education

Completion of high school diploma or equivalent is required. Supplementary training in digital printing technologies including skills in equipment operations is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in pre-press and digital printing is required.

The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.

Experience using Microsoft Office/Office 365 (Outlook, SharePoint, PowerPoint, Excel), is required.

Experience in the use of digital booklet finishing Units, digital paper cutters, die cutting equipment and thermal wide format laminators is required.

Experience in the use of UV LED Flat bed large format printers and latex large format printers is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable. NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of equals a rating of' confident" in two of the four areas.

How to Apply

For more information and job application details, see; Department for General Assembly and Conference Management – DCS Nairobi Publishing Assistant Jobs in Kenya

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