Department for General Assembly and Conference Management – DCS Nairobi Desktop Publishing Coordinator Jobs in Kenya

Department for General Assembly and Conference Management – DCS Nairobi Desktop Publishing Coordinator Jobs in Kenya

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).

This post is located in the Publishing Services Section, Division of Conference Services (UNON). Within limits of delegated authority and reporting to the Team Leader (Digital Press), the Publishing Production Coordinator (Digital Press) will be responsible for the following duties:

Responsibilities

Organizes and co-coordinates the work of a particular shift with a view to ensuring the timely production of official documents and publications.

Ensures digital printing equipment is operated in accordance with the Standard Operating Procedures (SOPs).

Takes responsibility for identifying hazardous tasks/operations in accordance with the guidelines set out in the SOPs and follows environmental guidelines and recommendations set out by the environmental management review team.

Interfaces, as required, with the Front Desk Publishing Section Team Leads to ensure a complete understanding of the job.

Distributes assignments so as to ensure efficient and effective processing of documentation and an equitable distribution of work.

Maintains daily statistics.

Receives jobs in a variety of formats, e.g. PDF or native file (Adobe Creative Suite).

Performs all digital printing equipment operator functions as noted in the job specifications.

Maintains knowledge of safety requirements of job and equipment, and ensures the safe, effective and efficient operation of equipment to the highest industry standards and as noted in the job specifications.

Maintains a clean and well-organized work area.

Informs supervisor of equipment problems, and co-ordinates with manufacturer/vendor for repairs, as needed.

Operates finishing equipment attached to digital printing equipment.

Performs operator level troubleshooting and maintenance on the digital printing equipment in accordance with manufacturer/vendor’s specifications.

Assures smooth continuity with respect to consecutive shifts. Prioritizes work to be continued and gives special instructions as needed.

Trains more junior staff in operation of equipment and work-flow procedures.

Performs supervisory functions in the absence of the team leader.

Rotates in shifts, as well as weekend on-call duties, as needed. Depending on the needs of the service, availability for overtime is expected.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing,

responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Performs other related work as required.

Competencies

Professionalism: Knowledge of policies, processes and procedures related to the production of documentation and publications. Knowledge of publishing and graphic industry standards as well as in the use of modern digital printing and finishing equipment such as large inkjet color digital press, latex and outdoor large format printers, UV LED Flat-bed large format printers, digital paper cutters, thermal wide format laminators, digital booklet finishing units, die cutting equipment, etc.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors' language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignment; Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Completion of high School Diploma or equivalent is required.

Supplementary training in digital printing technologies including skills in equipment operations is required.

Work Experience

A minimum of seven (7) years of progressively responsible work experience in digital printing in pre-press and digital printing is required.

The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.

Experience using Microsoft Office/Office 365 (Outlook, SharePoint, PowerPoint, Excel), is desirable.

1 year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

How to Apply

For more information and job application details, see; Department for General Assembly and Conference Management – DCS Nairobi Desktop Publishing Coordinator Jobs in Kenya

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