Deloitte Personal Assistant Jobs in Tanzania

Deloitte Personal Assistant Jobs in Tanzania

Main purpose of the job

The incumbent will provide effective support to the client facing teams while ensuring timely delivery of work in the allocated area.

Job Description

Manage the schedule of the Partner including acknowledging invitations, scheduling appointments, keeping track of all planned meetings and ensuring that he/she is properly briefed on the agenda as appropriate, making travel arrangements and processing travel expenses and claims;

Screen incoming and handle outgoing calls. Sort out correspondence and other documents while ensuring that the Partner’s filing is up to date and confidentiality is maintained;

Attend to Partners, Managers and Seniors’ questions and requests for information either physically or online;

Make calls on behalf of Managers to communicate information to clients;

Draft correspondence and other communication for the Partner’s approval, ensuring that they conform to the firm’s guidelines;

Create templates and prepare letters of engagement for all clients, ensuring relevant standard terms and conditions are attached from the Intranet;

Keep confidentiality and proper records management of clients’ information;

Draft various documents for managers’ and partners’ signature; these include clearance and acceptance letters for new clients, review of working papers, and various letters as need arises;

Prepare cover letters for outgoing correspondences, fee notes and registering outgoing correspondence;

File all correspondence handled and maintain a register for all signed financial statements;

Assist the department in tasks like formatting documents and other needs; and

Perform any other duties as may be assigned from time to time.

Qualifications

Bachelor’s Degree in a related field;

Qualification in secretarial training;

Experience using the suite of Microsoft Office suite;

Minimum of five (5) years’ experience in a similar role, within professional services/advisory firm is essential, inclusive of working for more than one Manager/Director;

Working for an international recognized Firm is an added advantage;

Ability to operate office equipment such as photocopier, printers, etc.

Be a Tanzanian citizen or eligible to work in Tanzania.

Behavioural competencies

Effective interpersonal and relationship building skills;

High initiative and strong client delivery focus;

Adaptable, managing change and ambiguity with ease;

Sound problem-solving ability.

Professional demeanour;

Good planning and organisational skills; and

Ability to use discretion and deal with sensitive information in a confidential and professional manner.

Technical Competencies

Ability to pay meticulous attention to detail;

Well-developed computer skills with excellent typing skills (speed and accuracy);

High competency in English communication, both written and verbal;

Good numeracy skills;

Excellent report writing skills; and

How to Apply

For more information and job application details, see; Deloitte Personal Assistant Jobs in Tanzania

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