Deloitte Assurance - Audit & Assurance - Planning & Office Co - Ordinator Jobs in South Africa
Deloitte Assurance - Audit & Assurance - Planning & Office Co - Ordinator Jobs in South Africa
Main Purpose of JobUnder minimal supervision, to carry out a number of different inter-related tasks which vary in nature and which impact directly on a team / business and to deliver effective services to the business.
Key Performance areas
Strategic Impact
Completes a variety of standard tasks that impact delivery of the Audit team in relation to the overall strategy of the -Audit
Client Impact: External / Internal
Performs a variety of inter-related tasks that impact on the efficient delivery of the team to the client (internal)
Operational Effectiveness
Maintains close focus on timelines and accuracy ensuring quality of delivery of the planning role
Mitigates the risks that are inherent in the planning role through good attention to detail
Budgets / Profitability
Effectively uses time, equipment and resources
Utilisation
Update all planning requests submitted on the Resource Management for Projects.
Co-ordinate short term and medium-term staffing requirements for managers/other offices/other business units/clients
Arrange trainees to attend stock counts locally/nationally. Confirm details with trainee and person requesting the count. Moja maintenance. Staff availability reports reviewed and emailed on a weekly basis to POB Captains in the various groups.
Manage conflict planning by proactively liaising with the managers and partners on the conflicting assignments and being able to put forward alternatives based on working knowledge of planning board.
Reboot templates to be captured on Moja timeously.
EQM’s planning conflict to be resolved with the relevant managers impacted.
Maintain client listing in all regions.
Ensure New Hires have fair portfolios taking into Public and Private Selection.
Attend planning meetings to discuss planning conflicts with managers where planning issues are discussed and resolved.
Liaise with trainees when planning changes at short notice.
Study leave administration
Liaise with National Assurance Learning regarding APT/UCT board courses study and exam dates.
Send out email to trainees to process the leave on Moja
Follow up on outstanding leave application
Ensure all conflicts client conflicts are resolved on trainees profile clashing with ITC or APC study leave
Suitable trainee’s replacements should be found for the clients impacted during the study leave period.
Transformation
Monitor changes to AB staff planning, as
part of the internal control process. Proactively act as the “gate keeper” to the planning board, ensuring all internal controls and processes are adhered to prior to capturing or removing time. Be proactive in reporting transgressions.
Maintain a full referenced manual record of all communications and approvals costings, allowing review and later reference.
Ensure AB staff have appropriate portfolio’s
Secondments
Identify and “free up” trainees for secondments to other offices/other business units/clients
Work on freeing up resources for AG request with quick turnaround time.
Liaise with other business units/offices regularly regarding future staffing requirements
Build relationship with other business units/offices
Reporting
Prepare reports Moja;
Available staff
Audits planned per month with rates, hours etc.
Specific client information
Unoccupied vs Moja
Client board
Monthly projections
Core hour schedule
Learning responsibilities
Identify dates for training courses for the learning calendar for trainees
Forward budgeted numbers of attendees for various courses to JHB for budget purpose
Ensure “Call for names” (attendees at seminars) schedules are correct and sent to JHB timeously
Lecture at Induction Course for new intake with regards to Utilisation and Learning
Dates for following year prepared and sent to National Assurance Learning
Attend National calendar meeting
All in-house training to be loaded and staffed on Moja.
General Administration
Assistance with
Archiving of Manual Files:
Ad-hoc Support to Managers and Partners on specific projects
Qualifications
Minimum Qualification
Matric
Desired Qualification
National Diploma in relevant function
Minimum Experience
3 years’ working experience
Desired Experience
7 years relevant experience in a similar role
Additional Information
Technical Competencies
Fully trained on Moja
Full understanding of the Trainee lifecycle and the planning of portfolios
In-depth knowledge of work routines and processes
Good skills in the processing of information
Solid knowledge of programs relevant to the role
Good understanding of business principles
IT savvy, and able to learn new programmes and tools quickly and effectively
Behavioural Competencies
Communicates effectively both in writing and verbally
Good interpersonal skills
Participates actively in self-development
Focuses on delivery
Is adaptable
Proactive ability to solve problems that are out of the ordinary
How to Apply
For more information and job application details, see; Deloitte Assurance - Audit & Assurance - Planning & Office Co - Ordinator Jobs in South Africa
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